Health Care Concierge - Pasadena Main Clinic - Full TIme 8 Hour Days (Non-Exempt) (Non-Union)

The Health Care Concierge assists with all aspects of patient care: serves as a primary contact for patients and caregivers who require assistance in understanding clinic processes and accessing necessary departments/personnel. Assists multidisciplinary team in managing the care of the patient through all phases (In-take/Evaluation/Listed) by acting as a liaison between the clinic and referring physicians. Takes accountability for the patients beginning-to-end experience regardless of their needs. Assists patients in eliminating barriers to care by referring to community resources and/or appropriate staff members. Assists/coordinates patient appointments and follow up.

Assists with all aspects of patient care: serves as a primary contact for patients and caregivers who require assistance in understanding clinic processes and accessing necessary departments/personnel. Takes accountability for the patients beginning-to-end experience regardless of their needs. Assists patients in eliminating barriers to care by referring to community resources and/or appropriate staff members. Assists/coordinates patient appointments and follow up. Assists multidisciplinary team in managing the care of the patient thru all phases (In-take/Evaluation/Listed) by acting as a liaison between the clinic and referring physicians; assists in managing follow-up care for post surgical patients by setting up follow up care appointments; and/or coordinating an organized and efficient case flow of clinic scheduling. Assists the office with clerical duties and other duties as assigned. Must have excellent communication skills including the ability to speak read and write English proficiently. Must be comfortable with computers and medical terminology. In depth knowledge of all insurance types.

Essential Duties:

• Performs other related duties as assigned.
• Has thorough understanding and expertise in the use of computer systems e.g. Cerner and GE Centricity Business. Demonstrates accuracy and thoroughness in entering information into computer systems.
• Processes new referrals in a timely manner; this includes obtaining required outside medical records entering demographic information into computer system providing medical records to physician / multidisciplinary team for review verifying insurance and obtaining authorization for visits and procedures.
• Schedules patients evaluation and clinic appointments in a timely manner and at the request of the physician while accommodating patients needs. This includes but not limited to: laboratories diagnostic testing and consultations as needed. Fulfills other department scheduling functions per department procedures and protocols.
• Proactively manages clinic schedules including reviewing master schedule and anticipating requirements and changes based on activity levels to create a well-managed operational flow and positive patient experience.
• Gives proper patient instructions and schedules patient mandatory teaching classes. Preps charts for clinic selection committee and tumor board (if applicable).
• Coordinates scheduling of all surgeries and diagnostic testing for patients which include sending pre-op packets to patients with surgery instructions and compiles letters of medical necessity
• Assists in clinic with clerical and scheduling needs including filing and collection of supporting documentation for professional billing. Orders clinical and office supplies and opens and distributes mail.
• Provides phone coverage as needed. Contacts and distributes messages to medical personnel using a variety of electronic messages including text voice and email systems. Reads and responds to email throughout the day. Retrieves and responds to voicemail messages within 24hours per department protocol.
• Utilizes courtesy compassion kindness and honesty while interacting with public patients and all clinic personnel. Greets patients in a courteous and professional manner.
• Acts as a single point of contact for patients and caregivers and takes accountability for their patient experience. Provides information and guidance to patients and caregivers regarding all areas of patient care. This includes but not limited to: scheduling paperwork and follow-up appointments.
• Escorts patients to other departments if needed provides directions to other departments within USC system.
• Administers screening tools to assess patients needs under the supervision of Patient Navigation Program Coordinator. Refers patients to internal supportive care services: dietician social worker financial counselor chaplain physical therapy. Educates and encourages patients on ways to keep and update their own plan of care and medical records.
• Assists patients to overcome barriers to care e.g. transportation childcare coordination of translation services financial assistance by directing patients and caregivers to community resources and services.
• Facilitates communication between patient and caregivers and all members of the care team including physicians nurses lab etc. Communicates all changes with patient and case information to all involved personnel. Works with various hospital personnel to resolve issues and accommodate patient.
• Adheres to policies aimed to protect patient confidentiality.
• Demonstrates flexibility in covering other staff members for sick time vacation or leave of absence.
• Possesses ability to work independently and in a team setting.
• Maintains an open line of communication with management and other staff and demonstrates a professional demeanor at all times.
• Is involved with and keeps abreast of changes within the USC healthcare system.

Required Qualifications:

• Req Must have excellent communication skills including the ability to speak read and write English proficiently.

Preferred Qualifications:

• Pref Bachelors degree

• Pref 2 years In acute care or ambulatory care setting.

• Pref Knowledge of medical terminology preferred.
• Pref Familiarity with word processing Microsoft Outlook GE Centricity Business Cerner PBAR and scheduling software is preferred.
• Pref Knowledge of medical terminology familiarity with word processing Microsoft Outlook GE Centricity Business Cerner PBAR and scheduling software

Required Licenses/Certifications:

• Req Fire Life Safety Training (LA City) If no card upon hire one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at or by email at. Inquiries will be treated as confidential to the extent permitted by law.

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