Administrative Assistant

POSITION DESCRIPTION

POSITION TITLE: Administrative Assistant

REPORTS TO: Nursing Home Administrator

DEPARTMENT: Admissions

OVERVIEW OF THE JOB

The primary responsibility of your job position is to assist in directing the day-to-day functions and will attend AM meetings. You are delegated the administrative authority responsibility and accountability necessary for carrying out your assigned duties.

KEY RESPONSIBILITIES:

• Assist in the administrator with the administrative tasks in developing maintaining evaluating and directing the day-to-day functions of the facility its programs and activities

• Assist in the development and implementation of our written policies and procedures

• Maintain an adequate liaison with families and residents

• Assist in the recruitment process

• Serve on various committees of the facility.

• Schedule and participate in departmental meetings.

• May facilitate orientation and on-the-job training.

• Ensure all personnel attend and participate in facility required in-service training programs.

• Demonstrate a passion for caring as evidenced by interaction with co-workers residents families and visitors.

• May be responsible for ensuring that resident funds maintained by the facility are managed in accordance with the residents re quest.

• Maintain confidentiality of all resident care information.

• Perform all other duties as requested

TALENT:

Relationship Building

Have a caring attitude and sincere interest in others

Demonstrate friendliness and enthusiasm

Build relationships with all types of people

Influencing

Communicate effectively

Executing

Self-directed

Ability to organize and prioritize

Ability to exercise judgment and display understanding

Detail oriented and follow through

Strategic Thinking

Solve problems effectively

Creative in coming up with options and variety

Curiosity and desire to learn

SKILLS AND KNOWLEDGE:

• Must have advanced computer skills

• Must be knowledgeable of computer systems system applications and other office equipment.

EDUCATION AND EXPERIENCE:

Education:

• High School diploma

• Associates Degree in Business Administration or Health Administration not but preferred

Experience:

• Working knowledge of nursing facility operational standards and requirements of participation preferred

• Training will be provided

Job training: how long it usually takes to competently perform this job when the incumbent has the minimum knowledge skills and abilities work experience and/or education:

up to 3 months up to 6 months up to 1 year 1 -2 years 3 - 5 years 5 years

PHYSICAL REQUIREMENTS:

• Must be able to relate to and work with ill disabled elderly emotionally upset and at times hostile people within the facility

• Must meet the general health requirements set forth by the policies of this facility which includes a mental and physical examination

• Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met

• Must be able to push pull move and /or lift a minimum of 10 pounds to a minimum height of 5 feet and be able to push pull move and/or carry such weight a minimum distance of 50 feet

• May be necessary to assist in the evacuation of residents during emergency situations

WORK ENVIRONMENT:

• Works in all areas of the facility.

• Moves intermittently during working hours.

• Is subject to frequent interruptions.

• Is involved with residents personnel visitors government agencies/personnel etc. under all conditions and circumstances.

• Is subject to hostile and emotionally upset residents family members etc.

• Communicates with the maintenance personnel nursing staff and other department supervisors.

• Works beyond normal duty hours on weekends and in other positions temporarily when necessary.

• Is subject to call back during emergency conditions (e.g. severe weather evacuation post-disaster etc.).

• Is subject to injury from falls burns from equipment odors etc.throughout the workday as well as reactions from dust disinfectants tobacco smoke and other air contaminants.

• Is subject to exposure to infectious waste diseases conditions etc. including TB and the AIDS and Hepatitis B viruses.

• May be subject to the handling of and exposure to hazardous chemicals.

OTHER:

• Must possess a valid and unrestricted Drivers License

• Must possess the ability to deal tactfully when personnel residents family members visitors government agencies/personnel and the general public

• Must not pose a direct threat to the health or safety of other individuals in the workplace