Office Coordinator
Office Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
POSITION SUMMARY
As Office Coordinator you are responsible for ensuring the smooth and efficient operation of the office environment. These duties include a range of administrative organizational and communication tasks. You will handle scheduling manage office supplies and facilitate communication within the workplace. The Office Coordinator acts as a central point of contact and support for the office ensuring that everything runs smoothly and efficiently
POSITION DISCRIPTION
Managing appointments meetings and travel arrangements.
Handling phone calls emails and correspondence.
Maintaining files filing system records and databases.
Overseeing the upkeep of the office including supplies and equipment.
Performing tasks like data entry typing and document preparation.
Provide general administrative and clerical support including mailing scanning faxing and copying
Greeting visitors answering inquiries and providing information.
Coordinating with vendors for services and supplies.
Assist in resolving any administrative problems.
Implementing and maintaining office policies and procedures.
Organize company events meetings and team-building activities.
Assist with special projects event planning and tasks as assigned by leadership.
Provide logistical support for training sessions or company initiatives.
Monitoring office supplies and ordering replacements.
Ensuring office equipment is in good working order.
Maintaining a safe and secure office environment.
Running companys errands (post office office supply store picking up lunch) as needed.
Help maintain organized workspace and office setting.
Manage social media accounts.
Manage calendars as needed.
Assist leaders of LLCs
All other necessary clerical tasks
POSITION QUALIFICATIONS
Minimum Qualifications:
Ability to project a professional Image
Proficiency in MS Word MS Excel and MS Outlook
Knowledge of operating standard office equipment
Excellent communication skills written and verbal
Time management skills
Freedom from use of and effects of use of drugs and alcohol in the workplace
Education and/or Experience:
High School Diploma or Equivalent
LANGUAGE SKILLS
English is the primary language of the facility. Ability to read analyze and interpret general business periodicals professional journals technical procedures or governmental regulations. Ability to write reports business correspondence and policy procedure manuals. Ability to effectively present information and respond to questions from groups of executives managers clients customers and the public.
MATHEMATICAL SKILLS
Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio percent as well as draw and interpret various graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out instruction furnished in written oral and/or diagram form. Ability to define and solve problems interpret data establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in statistical or diagram form and deal with several abstract and concrete variables.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
To perform this job successfully an individual must be able to perform each key function satisfactorily based on five overall skills categories: assessment planning intervention evaluation and teaching/coaching. Each category will be assessed on performance measurements of appropriateness efficiency effectiveness and timeliness. Reasonable accommodations may be made to enable individuals with disabilities to perform the key functions.
Patient Rights
Promotes and protects patients rights; treats patients with dignity and respect; reports suspected abuse or neglect.
Leadership
Demonstrates willingness to try new tasks; generates new ideas for change; evaluates and recognizes priorities; communicates and models organizational values; fosters high performance; recognizes need for and provides adequate resources.
Process Improvement
Applies process improvement methods and techniques; assists in data collection; identifies processes for improvement in daily work; and assists in education of new employees in the team process.
Environment Of Care
Demonstrates understanding of fire and emergency procedures; participates in fire and disaster drills; demonstrates understanding of safety and security procedures; applies safety and security precautions; demonstrates understanding of hazardous materials plan; demonstrates proper use of equipment.
Infection Control
Applies hand-washing principles during daily work; demonstrates understanding of isolation precautions; recognizes signs and symptoms of infection and complies with the employee health program; demonstrates understanding of the process for identifying and handling infectious waste; maintains personal hygiene; complies with OSHA standards in the work place; and demonstrates understanding of cross-contamination.
Information Management
Enters or records data timely and accurately; protects confidentiality of patient information; protects data against loss or destruction; reports suspected violation of security/confidentiality issues.
INTERPERSONAL SKILLS
Demonstrates active listening techniques; gains support through effective relationships; treats others with dignity and respect; seeks feedback; establishes systems to measure effectiveness efficiency and service; creates and maintains reporting mechanisms.
Required Experience:
IC
Employment Type
Full Time
