Executive Assistant to Head of School

The Executive Assistant provides personalized executive and administrative support to the Head of School (HOS). The ideal candidate has the ability to exercise good judgment and resourcefulness in a variety of situations and possesses strong written and verbal communication administrative and organizational skills. The ability to maintain a realistic balance among multiple priorities is critical: ensuring that operations within the office are carried out with the highest level of quality making recommendations for improvements and developing workflow processes and procedures as needed. The Executive Assistant performs work that is confidential in nature. The Executive Assistant reports to the is a 12-month position which is exempt and therefore not eligible for overtime pay underthe provisions of the Fair Labor Standards & Requirements of this roleLeadership and problem-solving work ethic coupled with an enthusiastic and passionate approach to ones work. Ability to carry on several simultaneous assignments with close attention to schedules and organizational skills and high attention to to manage ambiguity and multiple priorities. Ability to handle confidential and sensitive information. Desire and ability to anticipate the needs of the HOS. Proactive problem solver who demonstrates initiative. Outstanding written and oral communication skills. Ability to self-direct and prioritize among competing goals and to initiate process and willingness to contribute when necessary to projects outside of own achievement orientation with exceptional time management skills and demonstrated ability to in Microsoft Office Suite Google Workspace Tools and video conferencing platforms (i.e. Zoom). The responsibilities of the Executive Assistant include (but are not limited to):Head of School SupportSupporting the HOS with scheduling meetings and appointments. Triaging the HOS time in accordance with school priorities. Keeping the HOS apprised of commitments and administrative support as and responding to calls e-mails and mail to the HOS; highlighting and prioritizing items of importance. Referring and handling routine matters on own all scheduling and travel logistics for the HOS. Complete monthly expense strong relations with key stakeholders including Board members senior leadership and and managing communications with the Board of with the HOS to prepare packets for board meetings and disseminating information in advance of the shared board compliance with the Open Meetings ActHandling logistics for board meetings and minutes as needed at board meetings and committee meetings and sending them to the HOS for the HOS in tracking and reporting progress on board & OutreachSupporting the HOS with outreach to key stakeholders including parents staff community members and partner the HOS with parent and community outreach information and resources for visitors and planning for visits including communicating and coordinating with necessary student ambassadors and developing and defining the student ambassador program at Capital a master list of community partnerships gathering details on partnerships from key staff and communicating with partners as Initiatives/ProjectsSupporting key projects and initiatives with project management and administrative duties as assigned This position may be eligible for recurrent telework dependent on supervisor approval. Desired Qualifications:Bachelors degree preferredPrior experience as an administrative assistant to a high-level executive is preferredStrong and professional oral written and email communication skillsProficiency with databases spreadsheets word processing software and email (Capital City uses the GoogleSuite)Customer service oriented dependable show initiative self-motivated and able to work independently as well as with and on a teamHighly organized demonstrate meticulous attention to detailAble to prioritize tasks and multitask on competing projectsFlexible and able to adjust to unexpected schedule changesWilling to occasionally take on tasks outside of the normal routineFriendly professional and comfortable interacting with a variety of people including vendors colleagues students and other professionalsSpanish fluency preferredIn addition to the above requirements staff members must meet the requirements of all hires at Capital City including a criminal background check and a negative TB test.

Required Experience:

Director