Real Estate Assistant

Summit Sothebys International Realty is a leading luxury real estate firm in Park City Utah known for providing exceptional service to our clients. We are currently looking for a dedicatedLicensed Real Estate Assistant to join our high-performing team. This position is ideal for someone who thrives in a fast-paced environment and is eager to assist our team in managing the day-to-day operations client relationships and property transactions.

Job Overview:

As a Licensed Real Estate Assistant you will play a key role in supporting our agents and clients by managing daily operations overseeing administrative functions and delivering exceptional client service. The ideal candidate is highly detail-oriented self-motivated and capable of working independently while also collaborating effectively as part of a team. This role requires the ability to anticipate needs and execute a wide range of administrative tasks with accuracy discretion and professionalism in a fast-paced environment. Please note this is an in-office position requiring 30 to 40 hours per week and is best suited for someone who thrives in a dynamic and self-directed setting.

Key Responsibilities:

Client & Vendor Communication:

• Respond to calls emails and texts from clients vendors and other real estate professionals with a high degree of professionalism.
• Act as a point of contact for clients responding to inquiries and coordinating showings meetings and property viewings.
• Provide timely updates to clients and ensure all inquiries are addressed promptly.

• Administrative & Office Support:
  • Assist agents with listing preparations contract management and document processing.
  • Help create and maintain property listings marketing materials and client communications.
  • Ensure all paperwork is filed correctly accurately and on time.
  • Manage the teams calendar and schedule appointments property viewings and meetings.
  • Proofread edit and format documents and reports to ensure accuracy and clarity.
  • Assist with maintaining and organizing client and property files both digitally and physically.
• Transaction & Documentation Management:
  • Assist with preparing and managing real estate listings contracts offers and disclosures.
  • Coordinate between clients agents and title companies inspectors and vendors to facilitate smooth transaction processes.
  • Help track transaction milestones and ensure all necessary paperwork is completed accurately and on time.
  • Help organize and manage client and property files (both digital and physical).
• Marketing & Social Media:
  • Help prepare marketing materials for listings including brochures social media posts and property websites.
  • Assist with managing online listings and ensuring they are up to date.
  • Assist with creating marketing campaigns managing social media profiles and posting property updates on various platforms.
  • Help with designing promotional materials and assisting in virtual tour setups for listings.
• General Support to Agents & Team:
  • Provide administrative assistance to real estate agents helping them manage schedules and day-to-day tasks.
  • Keep track of deadlines and ensure that all tasks are completed in a timely manner.
  • Support agents with daily administrative tasks including email and phone correspondence.
  • Assist in the creation and management of marketing materials (e.g. property brochures flyers and online listings).
  • Organize office workflow to ensure efficiency and high-quality client service.

Required Skills & Qualifications:

• Real Estate License: Must hold an active real estate license in the state of Utah.
• Previous Real Estate Experience: Previous experience in a real estate office or as an assistant is preferred.
• Customer Service Focus: Excellent communication and client service skills with the ability to interact professionally with clients vendors and other real estate professionals.
• Organization & Attention to Detail: Strong organizational skills with the ability to manage multiple tasks simultaneously and keep everything on track.
• Technology Proficiency: Proficiency with Microsoft Office Google Suite and experience using CRM tools basic social media platforms MLS or other real estate management software. Ability to learn new software quickly.
• Strong Communication Skills: Clear professional and concise communication both in writing and verbally.
• Positive Attitude: Eagerness to be part of a collaborative team bringing solutions to challenges and contributing to overall success.
• Time Management: Ability to prioritize tasks efficiently in a fast-paced environment and manage multiple deadlines.
• Professionalism: Ability to maintain confidentiality and exhibit discretion in handling sensitive information.

Preferred Skills:

• Experience with real estate transaction management platforms such as DocuSign MLS or similar tools.
• Marketing experience or familiarity with social media management tools.

Why Work with Us

• Collaborative Culture: Join a supportive and dynamic team where your skills and expertise will be valued.
• Growth Opportunities: Theres plenty of room for professional growth and development within our organization.
• Prime Location: Work in beautiful Park City Utah one of the most desirable locations in the country.
• Competitive Salary & Benefits: Based on experience plus bonus opportunities
• Collaborative Team: Work alongside experienced agents in a dynamic supportive team environment.
• Professional Development: Opportunities for growth and advancement within a leading real estate firm.
• Beautiful Location: Enjoy working in the scenic and sought-after Park City Utah with the opportunity to thrive in a fast-growing real estate market.

How to Apply:

If you are a highly motivated organized and detail-oriented individual with a passion for real estate we encourage you to apply for this exciting opportunity! Please send your resume and a cover letter detailing your qualifications to

Required Experience:

Manager