Human Resources Analyst A (Timekeeping)
Human Resources Analyst A (Timekeeping)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
About this Job
This Vacancy is located in the Human Resources Department of Eastern Louisiana Mental Hospital System in Jackson LA (East Feliciana Parish). ELMHS is the largest 24-hour multi-site state psychiatric complex comprised of residential outpatient and inpatient services.
THE IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.
Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards
Managing Resources: The ability to ensure resources such as time money and people are utilized appropriately to
result in maximum business value.
Thinking Critically: The ability to objectively question analyze interpret and evaluate information to form a
conclusion.
Using Data:The ability to use relevant and valid data to inform a recommendation for action.
Acting Decisively:The ability to make decisions quickly and effectively.
Acting with Ethics and Integrity:The ability to be consistent honest and a trustworthy steward of State resources.Minimum Qualifications
Three years of human resources experience; OR
Six years of full-time experience in any field; OR
A bachelors degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
Job Duties:
60% Time Administration/Time Management
- Responsible as a team for the oversight and management of time administration functions for 30 departments approximately 1400 employees in total across the state of Louisiana which includes but is not limited to:
- Fixed and variable time entry
- Various shifts
- Shift differentials
- Premium pay
- On-call and overtime
- Reviews documentation in comparison to original timesheets for accuracy and errors. Completes bi-weekly audit to ensure compliance with FLSA OSUP FMLA and WC requirements and Civil Service LDH and ELMHS policy and procedure. Ensures all documentation including leave slips call in reports HR48s overtime reports time entry reports etc. is completed and submitted with time and attendance sheets. Collects and distributes source documents supporting payroll entry
- Responsible for input of time and attendance via LaGov HCM on-Line System for positive time entry employees and verification of accuracy of payroll against reports generated from LaGov HCM against original timesheets with supporting documentation. Prepares and submits prior period adjustments for corrections to previous pay periods when necessary
- Responsible for manual entries into LaGov HCM for all due to holidays and special leave events including but not limited to natural disasters (hurricanes severe weather events) COVID and other emergency events. Ensures related HR48 LDH Disaster Operations forms are completed timely and accurately. Maintains reports for accuracy and auditing purposes
- Monitors and ensures timely e-certification for employees responsible for entering their time in the CATS/LEO system. Follows up with staff and departmental leadership to ensure compliance with e-certification deadlines and correct time entry practices. Coordinates with employees to address and discrepancies or missing certifications are completed within the required time frame. Collaborates with departmental leadership to resolve any timekeeping or certification issues promptly
- Interprets Civil Service Rules State and Federal Law and Departmental Regulation governing time and attendance (overtime shift differential premium pay etc.). Provides explanation to employees questioning their remuneration statements in regards to time and attendance. Research and address discrepancies in time records including incorrect hours missing leave codes and other inconsistencies. Ensure timely resolution of attendance-related issues
20% Reporting/Auditing
- Independently generates time administrator reports as required to maintain compliance with state and federal regulations. Completes the Payroll Checklist each pay period and reviews pay period records to ensure that files contain employee certification of time and attendance (sign in/out sheets) corresponding leave and overtime requests and/or employee-signed time statements printed from LEO ZT02 report ZT06 report and ZT20 Report. Generates reviews and compares the Time Entry Audit report (ZT02) Leave Workflow Audit report (ZT20) and Absence Quota Report (ZT06) to time and attendance records to ensure that time was recorded correctly and take appropriate action to initiate corrections as necessary
- Monitors overtime holiday and shift differentials ensuring accurate calculations and compliance with varying Civil Service LDH and ELMHS rules and pay policies.
- Reports to the HR payroll Supervisor any trends and patterns of abuse (tardiness employees consistently not utilizing the automated system employees not signing timesheets unscheduled absences etc.)
Serves as backup to and peer auditor for other time administrators. Provides guidance support and training to facility-wide departmental time admin liaisons.
15% Miscellaneous
- Maintains the emergency preparedness roster as required by the State Health Officer. Submits new and/or updated EED form updates a monthly (or bimonthly basis during Hurricane Season) in accordance with LDH and ELMHS policy and procedure
- Processes monthly OIG and Adverse Actions checks for assigned employees
- Assists with the creation and implementation of process improvement initiatives including creation and modification of position specific standard operating procedures (SOPs) related to time administration and payroll functions. Identifies and recommends improvements to time entry processes software tools or policies to increase efficiency and accuracy
- Generates and maintains annual shift calendar as it aligns with designated holiday/office closures for proper time entry
- Ensures all employees have a current HR-13 Work Schedule form on file which corresponds with the schedule assigned to the employee in LaGov HCM under planned working time
- Troubleshoots and resolves system issues in collaboration with OTS
Acts as a liaison between employees HR and supervisors to resolve any time related issues or conflicts. Provides training and guidance to employees and supervisors on timekeeping systems and policies
5% Participates in education trainings that are mandatory for accreditation and licensure of the facility
Performs all other duties assigned by supervisor/designee to maintain continuity and quality accreditation and licensure requirements. Performs all other duties assigned by supervisor but not listed for the smooth operation of the unit/building and/or the facility
Maintains current and unencumbered motor vehicle license
Adheres to all rules regulations policies and procedures of LDH OBH Eastern Louisiana Mental Health System and Civil Service
ESSENTIAL FUNCTIONS
- Ability to sit for extended periods of time
- Bend reach or grasp files being removed and replaced in a filing cabinet.
- Ability to verbally communicate with patients peers or other professionals via face to face or on the telephone.
- Ability to read write calculate and communicate in writing
- Ability to operate a computer for extended periods of time
- Perform analytical thought processes and make decisions.
- Maintain calm and professional demeanor under stressful conditions
- Manage multiple competing priorities and meet changing deadlines
- Maintain stamina during workday
- Ensures confidentiality
- Ability to remember details
- Ability to use effective professional writing skills
Position-Specific Details:
Salary is negotiable based on experience.
SER (Special Entrance Rate):
HR Analyst A: $1394.40/biweekly
Premium Pay (paid per hour worked):
Facility Longevity in Human Resources: starting at $1.00/per hour workedThis position will be filled as an HR Analyst A.
*This posting may be used to fill vacancies in other divisions or units at Eastern Louisiana Mental Health System within 90 days of closing.
This position may be filled as either a Probational or Job Appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency wide permanent status employees); or by Detail to Special Duty. Current permanent status classified employees may be required to accept a Probational appointed if selected. If filled as a Job Appointment there is a possibility that this position may be converted to a Probational Appointment should funding become available.How To Apply:
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
It is recommended that you apply for all job titles that you are interested in.
Specific information about this job will be provided to you in the interview process should you be selected. However there is no guarantee that everybody that applies to this posting will be interviewed.
For further information about this vacancy please contact:Leigh Moore
- Responsible as a team for the oversight and management of time administration functions for 30 departments approximately 1400 employees in total across the state of Louisiana which includes but is not limited to:
Required Experience:
IC
Employment Type
Unclear
