Education Specialist - Parent & Family Engagement

Primary Purpose:

In cooperation with and approval by the Texas Education Agency and the PFE Council Statewide Training Grant coordinate and administer the decentralized ESEA Title I Part A Parent and Family Engagement Statewide Initiative for Texas.

Qualifications:

Education/Certification

• Bachelors degree required upon application
• Texas Teaching Certification preferred

Skills

• Effective in the areas of communication and collaboration required
• Effective long-term planning time management and organization skills required
• Experience in planning and organizing events/meetings for large groups (100 people) preferred
• Demonstrated ability to use a wide variety of technology applications
• Demonstrated people skills and leadership skills
• Demonstrated skills in the areas of professional writing editing and development of professional publications preferred
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team
• Effective planner and problem solver strong interpersonal skills and creative abilities

Working Conditions:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Must be physically able to tolerate prolonged sitting frequent standing; occasional bending/stooping pushing/pulling twisting and standing
• Motion: Must be physically able to tolerate frequent standing and walking repetitive hand motions frequent keyboarding and use of mouse; occasional reaching occasional driving
• Lifting: Must be physically able to tolerate regular light lifting and carrying (less than 15 pounds); may require occasional heavy lifting and carrying (45 pounds or more); packing loading and unloading for conferences and events
• Environment: Must be physically able to work inside; tolerate occasional regionwide travel and statewide travel; regular exposure to noise
• Mental Demands: Must be able to work with frequent interruptions; maintain emotional control under stress; work prolonged or irregular hours on occasion
• Regular Attendance is an essential function of this position.

Major Responsibilities and Duties:

1. Assists Program Coordinator in event planning and coordination including organizing meetings workshops and other program-related events.
2. Assists the coordinator in the creation organization and tracking processes of PFE Initiative projects through licensed performance management software.
3. Manages all aspects of participant registration for all PFE Events including but not limited to; registration of participants invoicing collection of registration fees event communication with registrants registration and collections of payment for conference exhibitors/sponsors etc. using both Region 16 ESCWorks platform and/or other platforms contracted through the PFE Initiative.
4. Works directly with Region 16 business office staff to organize and monitor the collection of registration fees/funds for all PFE Events.
5. Assists Coordinator in the collection analysis and creation of reports of all relevant attendance and training data required for Texas Education Agency.
6. Assists the Coordinator in creating conducting and analyzing needs assessment data to assist in developing tools publications training resources and statewide workshops/training (in-person and via online platforms) for all 20 Education Service Centers all Texas School Districts.
7. Assists the Coordinator and other PFE Initiative staff in creating publishing and distributing the quarterly parent engagement newsletter.
8. Assists the Coordinator in monitoring distributing and answers emails related to federal compliance sent to the PFE shared email address.
9. Assists the coordinator and Digital Media Specialist in maintaining the departments distribution lists for emailing and event mass mail.
10. Assists the Coordinator in organizing and facilitating work groups of ESC staff from other regions and state initiatives to assist in development and review of training materials and event coordination to build LEA and ESC capacity to meaningfully engage parents.
11. Travels frequently as requested by TEA to fulfill PFE Initiative and PFE Council Grant responsibilities.
12. Maintains a functioning cell phone and is accessible through this phone as deemed appropriate by the service area director. A functioning cell phone means that it is charged activated messages checked and mailbox emptied regularly.
13. Reports for work ready to perform responsibilities.
14. Performs duties that directly and/or indirectly impact student performance in Region 16.
15. Maintains a professional level of confidentiality regarding all ESC matters.
16. Supports the mission goals and objectives of the ESC strategic plan.
17. Upholds and adheres to safety rules and policies of the ESC safety program.
18. Performs professional responsibilities as required by ESC policies processes and procedures.
19. Manages time calendar and job responsibilities to meet deadlines.
20. Meets proficiency levels of required technology skills as outlined by the supervisor.
21. Incorporates appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor.
22. Performs other duties as assigned

Required Experience:

Unclear Seniority