Assistant Director, Financial Management Services

Agency

Department

A Glimpse of the Job

The Assistant Director of Financial Management Services performs moderately complex managerial work providing direction and guidance in strategic operations and planning.

Essential Duties/Tasks

Annual Financial Report

• Coordinates with AFR group to ensure a timely fiscal year close out and the opening of the new fiscal year in FAMIS.

• Oversees the scheduling of yearend FAMIS job processing and the reviewing of output and error reports resulting from FAMIS jobs and processes.

• Reviews monthly AFR reconciliations performed by Financial Accountants on monthly basis for TAMU TAMUG TAMSSC and TAMUS.

• Researches and resolves outstanding items.

• Reviews account controls for proper use for accurate reporting on financial statements. Identifies financial discrepancies and budget shortfalls and informs management.

• Prepares Cash Spread Asset Recon Cash Flow Fluctuation Reviews and AFR notes worksheet for TAMU TAMUG TAMUS and TAMSSC.

Prepare Required Financial Reports

• Prepares the annual NCAA report for TAMU RFS Certification and coordination of Private Use Survey data for TAMU and TAMUG IPEDS for TAMU and TAMUG GRUP Global Research University Profiles (Academic Ranking) for TAMU TAMUG and HSC SACSCOC Southern Association of Colleges and Schools Financial Profile for TAMU and TAMUG CPUPC Economic Impact Study for TAMU TAMUG and HSC AAUDE - Association of American Universities Data Exchange for TAMU.

Supervision

• Supervises and evaluates two Financial Accountant positions.

• Reviews and approves journal entries and reconciliations performed by Financial Accountants.

Continuous Improvement

• Assist with implementing new accounting processes and financial applications and streamlines existing accounting processes for greater efficiencies to ensure accurate reporting.

New Accounts & Departmental Maintenance

• Manages and trains employees on the Financial Reporting team on new account setups including answering departmental questions changing account flags and coding coordination of the FD860 forms and the maintenance of signature cards.

• Modifies accounts as required based on revised FD860 forms and Coordinates imaging of account files and FD860 forms.

• Performs periodic reviews of accounts analyzing the coding for appropriateness.

• Establishes and modifies department and sub-department information in FAMIS.

• Develops and oversees the process for improving the request/routing of new account and FD860 request forms for processing by the new accounts group.

Payroll Cost Transfers (PCTs) and Endowment Support

• Manages the PCT process for TAMU including the Workday Default account providing final approval on all PCTs and training Member departmental staff.

• Manages and trains employees in the Externa Reporting team on PCTs.

• Works with System Offices departments FAMIS and Budgets and Accounting to identify and resolve process errors or to enhance the program.

• Assist direct reports with endowed funding oversight and guidance as needed.

Endowment/Gift Support

• Assists with endowed funding and incoming gift oversight and provides guidance as needed.

Reconciliations

• Provides support to the reconciliations group when needed to research outstanding items on clearing accounts.

What you need to know

Salary: Compensation will be commensurate to selected hires experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• Bachelors degree in applicable field or equivalent combination of education and experience.

• Six years of related experience

Knowledge Skills and Abilities

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing and spreadsheet applications.

• Knowledge of Generally Accepted Accounting Principles (GAAP).

• Knowledge of internal controls.

• Strong verbal and written communication skills.

• Ability to work independently once given a project.

Other Requirements and Factors

• This position is security sensitive.

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies regulations rules and procedures.

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Why Texas A&M University

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect Excellence Leadership Loyalty Integrity and Selfless Service.

We are a prestigious university with strong traditions Core Values and a community of caring and collaboration. Amenities associated with a major university such as sporting and cultural events state-of-the-art recreation facilities the Bush Library and Museum and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Health dental vision life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month

• Automatic enrollment in theTeacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to freeLinkedIn Learning training webinars and limited financial support to attend conferences workshops and more

• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.