Sr Project Manager - Hospital & Clinic Activations

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This is a Stanford Health Care job.

The Senior Project Manager within Activations & Operational Integration (AOI) provides leadership and oversight for complex high-impact projects that drive clinical and operational growth across Stanford Health Care. This role leads cross-functional initiatives from intake through stabilization ensuring alignment with enterprise priorities and operational readiness across AOIs core service areas - including clinical and administrative space activations wayfinding and signage facilities governance hospital tours and immersive experiences and key facilities initiatives.

In addition to managing the full project lifecycle: scope schedule workflows risks compliance and stakeholder engagement the Senior Project Manager serves as an advisor to department leadership. This role models structured project execution supports operational alignment and mentors project managers and coordinators to build capabilities and ensure consistent use of Lean tools standard work and integrated dashboards.

The Senior Project Manager plays a key role in navigating complex stakeholder environments and facilitating decision-making across clinical operational and facilities domains. With a focus on driving results through influence collaboration and communication this position is critical to ensuring that Stanford Health Cares facilities activation and integration efforts are delivered with excellence innovation and lasting impact.

Located in the heart of Silicon Valley Stanford Health Cares mission is to heal humanity through science and compassion one patient at a time. The Facilities Services & Planning (FS&P) division plays a key role in helping Stanford Health Care accomplish this mission. With a fast-paced tech-savvy and lean culture that focuses on goals metrics and continuous improvement FS&P provides non-clinical operational support to Stanford Health Care and other Stanford Medicine entities to ensure safe and successful non-clinical operations 24/7 and plan for the organizations future facility needs.

More information about FS&P and its business units can be found at this site: Facilities Services & Planning (FS&P) Stanford Health Care

A Brief Overview
The Senior Project Manager is responsible for managing the programming planning and activation of complex projects under the general supervision of the Director. Ensures the completion of projects are in scope on schedule within budget and meets all program objectives and appropriate government regulations. Acts as a liaison between the client/operational leaders and all other project participants including consultants contractors vendors and all regulatory agencies. Responsible for foundational planning scheduling delegation and oversight of the work pertaining to the project resources and assigned project managers and project coordinators.

The Senior Project Manager utilizing high-level communication skills acting as the liaison between the project team contractors customers key stakeholders and senior leadership. The senior project manager has ultimate responsibility for the overall project delivery.

The Senior Project Manager will be the primary owner and communicator regarding the assigned projects. This position is responsible for managing key strategic organizational projects. This includes the establishing of the project governance communication requirements project monitoring & control defining project objectives; identifying assessing & managing risks and escalations and aligning leadership support. Will be required to use the existing standard work/processes and tools as part of the assessment and implementation processes.

This is a leadership role which is responsible for directing and managing work assignment schedules and operational needs of the project coordinators and managers in the design development and execution of the projects.

Locations
Stanford Health Care

What you will do

• Leadership:
• Conduct project intake develop project teams define objectives and scope document current and future-state processes develop and maintain project schedule document risks and assumptions and oversee development operational workflows and implementation.
• Provides leadership and direction in building client engagement project development strategic decision-making project scope and deliverables.
• Collaborates with and provides recommendations to management related to department policies procedures business development opportunities strategic planning and resource planning.
• Provide project leadership for large strategic and cross-functional improvement programs for executive stakeholder department and project team members by defining strategic intent of programs and overseeing deliverable development to ensure project goals are met.
• Manages project design and structure for departments key endeavors and projects within assigned leadership division develop strategic input management regarding business objectives of clients for both current and future projects.
• Directs and manages project managers project/senior project coordinators in the design development and execution of projects.
• Mentor other project managers project/senior project coordinators.
• Relationship Management:
• Coordination with Transition Strategy Senior Operations Manager and BOSI manager on project budget targets status and resolution of related issues.
• Develop and maintain effective relationships with project owners operational leaders business services IT vendors and other project stakeholders.
• Balances both internal and external stakeholder interests to maintain alignment of the project outcomes.
• Understands customer requirements and manages the dynamics of these individuals.
• Work with and drive change across physician groups that balance clinical academic and research interests.
• Project Management & Financial Acumen:
• Responsible for the coordination and completion of projects. Oversees all aspects of projects. Tracks milestones and anticipates deadlines assigns responsibilities and monitors and summarizes progress of project.
• Delivers concurrent various sized projects to successful completion.
• Follows Transition Strategy standard work/processes policies and processes develops detailed project plans and completes required project documentation.
• Define project scope duration resources and cost as well as the best course of action/approach to attain the project objectives.
• Conduct project kick-off meetings communicate individual roles and project expectations and in conjunction with the project/senior project coordinator serve as the initial point of contact for projects.
• Complete and manage detailed project work plans using the designated project management tool utilize tools to report project status manage issues identify risks and escalations.
• Coordinate post-project review and lessons learned meetings following stabilization of projects.
• Manages communications on a regular and timely basis ensuring that all project participants are informed of project status issues risks escalations and required actions. Includes executive-level presentations.
• Prepares and maintains accurate timely and auditable project documents and cost estimates with department procedures.
• Prepares and manages project reports and budgets for senior leadership regarding status of projects.
• Provides input for tracking project budget targets (overall) and stays current on status (through BOSI coordination and knowledge of related POs vendor relationships).
• Working knowledge of foundational activities (i.e. facilities patient care services IT business services patient experience operational efficiency supply chain engineering & maintenance etc.).
• Standards Guidelines & Technical:
• Incorporates Lean practices to effectively manage stakeholder and operational leader expectations.
• Assists in the development of policies guidelines standards and acts as department representative on committees and professional organizations.
• Implements quality control measures to ensure project compliance with department hospital and university policies government codes and regulations; ensures conformance to the requirements of all project participants. (regulatory OSHPD Joint Commission etc.).
• Basic understanding the building maintenance systems and/or building infrastructure (BMS).
• Conduct project planning workshops to create project charter lock scope identify project deliverables create project schedule and identify critical path.

Education Qualifications

• Bachelors degree in a work-related discipline/field from an accredited college or university or applicable professional
  experience.

Experience Qualifications

• 5 years of progressively responsible and related work experience required
• Seven (7) years project leadership role(s) including three (3) years consulting experience with major firm or two (2) years managing complex corporate-wide major programs/initiatives for large organizations. preferred

Required Knowledge Skills and Abilities

• Ability to work independently and make sound decisions while meeting time sensitive deadlines.
• Ability to exercise judgment and demonstrate effectiveness in decision making occasions.
• Ability to present facts and recommendations effectively in oral and written form.
• Ability to read analyze and interpret complex documents.
• Ability to write reports using original or innovative techniques or style.
• Ability to identify issues risks and escalations assemble data validate conclusions and incorporate resolutions.
• Strong knowledge of medical and non-medical equipment organizational programs and procedures.
• Basic experience with business case preparation and cost benefit analysis.
• Expertise in MS Office Suite (Excel Word PowerPoint and Visio) and Microsoft SharePoint.
• Moderate proficiency with Microsoft Project Primavera and another PPM software tool.
• Demonstrated track record of establishing priorities and meeting deadlines.
• Demonstrated highly motivated self-starter.
• Strong interpersonal presentation and facilitation skills to communicate with and persuade a wide range of audiences.
• Superior supervisory and matrix management skills and ability to oversee tasks delegated to others.
• Serve as a change agent and transformational leader.
• Advanced ability to identify develop and quantify any required corrective action plans.
• Manage a significant workload prioritize projects appropriately and work independently.
• Executive level presence.
• Excellent Conflict Resolution skills.
• Effective leadership influencing and work delivery through others.
• Workshop design and facilitation experience.

Licenses and Certifications

• Lean Six Sigma Certification preferred
• PMP - Project Mgmt Professional preferred

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience


Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients families and towards each other. C-I-CARE is the foundation of Stanfords patient-experience and represents a framework for patient-centered interactions. Simply put we do what it takes to enable and empower patients and families to focus on health healing and recovery.

You will do this by executing against our three experience pillars from the patient and familys perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination inall ofits policies and practices including the area of employment. Accordingly SHC does not discriminate against any person on the basis of race color sex sexual orientation or gender identity and/or expression religion age national or ethnic origin political beliefs marital status medical condition genetic information veteran status or disability or the perception of any of the above. People of all genders members of all racial and ethnic groups people with disabilities and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

The salary of the finalist selected for this role will be set based on a variety of factors including but not limited to internal equity experience education specialty and training. This pay scale is not a promise of a particular wage.