HR Administrative Assistant Co-Op
HR Administrative Assistant Co-Op
Posted on :
04-07-2025
Employer Active
1 Vacancy
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Job Description
When you join the growing BILH team youre not just taking a job youre making a difference in peoples lives.
Greets applicants employees and visitors. Answers telephone calls and directs them to appropriate personnel. Responds to questions relating to employment opportunities benefits and new hire information. Maintains employee records and performs general secretarial duties. Provides administrative support to the Vice President of Human Resources and the HR team.Job Description:
- Answers incoming calls takes and relays messages. Provides callers with routine information regarding Human Resources policies and procedures.
- Greets applicants employees volunteers and other visitors. Provides information to applicants relating to employment opportunities paperwork ID badges benefits information parking and other related Human Resources information.
- Maintains files and hospital personnel records. Locates retrieves and delivers materials from personnel records as requested.
- Completes employment verification forms and types various correspondence relating to employment matters.
- Orders and maintains office equipment including fax and copy machines.
- Maintains and organizes copy room equipment and storage.
- Sorts and distributes incoming and outgoing departmental mail. Distributes received faxes to appropriate staff.
- Coordinates orientation and ID badge processing for new hires as needed
- Coordinates I-9 Identification process; maintains files verifies documentation.
- Schedules employment interviews completes telephone references (if applicable) and produces correspondence letters for job candidates and new hires.
- Assembles and reviews new hire paperwork for completeness including I-9 verification and CORI forms. Follows up with new hires regarding incomplete or missing paperwork. Submits completed paperwork to recruitment team for final approval to ensure employee is cleared to work.
- Files and maintains employee paperwork.
- Assembles and organizes new hire orientation including agenda scheduling attendance distribution materials.
- Works on HR projects as assigned.
As a health care organization we have a responsibility to do everything in our power to care for and protect our patients our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.
More than 35000 people working together. Nurses doctors technicians therapists researchers teachers and more making a difference in patients lives. Your skill and compassion can make us even stronger.
Equal Opportunity Employer/Veterans/Disabled
Employment Type
Full-Time
Key Skills
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