Academic Advisor
Academic Advisor
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Job Description
Current Madison College employees must apply to the internal career site by logging into Workday
Job Posting Date:
July 2 2025Application Deadline:
Salary Information:
$46974.40 $54876.80(pay reflects 80% of FTE/32 hours per week w/ full benefits)
Department:
Academic Advising ServicesJob Description:
Academic Advising at Madison College is seeking an Academic Advisor for our Reedsburg location. Advisors are responsible for development and delivering comprehensive advising services focused on academics retention career development and transfer advising. Serving as a liaison to assigned school(s) the role supports Student Affairs strategic priorities around student access success and completion.
The Academic Advisor provides guidance and training aimed at improving student persistence and retention while helping students create educational plans aligned with their academic career transfer and personal goals.
Reporting to the Director of Academic Advising the Academic Advisor is part of Student Support Services within the Division of Student Affairs and collaborates with staff faculty and administrators across various schools and departments across the district.
This is an exempt salaried position working 32 hours per week with full-time benefits. Core office hours are 8:00am to 4:30pm Monday through Friday with some nights and weekends required. Primary work will be in Reedsburg Wisconsin. The position offers a hybrid work option with an expectation of being on-site a minimum of three (3) days per week subject to change in accordance with Madison College policy.
Madison College offers an excellent benefits package including vacation holidays health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).
Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world tackle challenges and develop innovative solutions. Come be part of our great team!
This position will be open until filled with a first consideration date of July 15 2025 at 11:59 pm. After this date the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.
Required documents (3):
- Resume
- Cover Letter
- Response to Supplemental questions
SUPPLEMENTAL QUESTIONS:
As a requirement of this application please submit a MS Word or PDF document answering the following two supplementary essay questions below. Limit your answers to no more than 1 page each question.
- Describe your experience engaging with a diverse student body and/or workforce.
- How do you see this position impacting students and employees with varying beliefs identities and backgrounds
*Failure to include these documents by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.
Essential Responsibilities:
- Academic Advising
- Holistically advises students about career options admission requirements programs of study transfer opportunities degree requirements and overall academic planning.
- Develops coordinates and presents information individually and in group settings (classroom visits workshops advising & registration events etc.).
- Serves as a Student Access and Support Services advising liaison on College projects committees and workgroups.
- Resolves student questions or concerns regarding academic policy and procedures and refers to appropriate resources when necessary.
- Student Retention/Case Management
- Supports students in planning their educational experience including identifying academic support needs time management and related strategies for success.
- Develops academic plans for students on College SAP (Standards of Academic Progress).
- Assists with Alerts//Cases from faculty and staff to successful resolution (assess situation determine possible solutions); monitors progress; communicates with students and faculty; tracks data completes processing and reports.
- Provides information and referrals for personal and academic support services including counseling Veteran Resource Services Disability Resource Services mentoring financial planning employment support first-generation services conflict resolution tutoring and supplemental instruction.
- Career and Employment Advising
- Assists students with career exploration decision making education pathways self-assessment labor market and job search resources.
- Administers and interprets career assessment data to evaluate student skills values and interests related to their education and career goals.
- Record Keeping and Reporting
- Enters student contacts in Navigate and Customer Relationship Management (CRM) systems within 24 hours of contact.
- Prepares and submits reports including monthly quarterly mid-year and end-or-year reports in a timely fashion.
- Technology
- Troubleshoots technology problems.
- Communicates with software vendors and/or technical support personnel as necessary.
Knowledge Skills & Abilities:
- Knowledge of Student Development and Learning College theory and principles.
- Demonstrated knowledge of developmental academic and career advising skills for liberal arts and technical/occupational program students.
- Demonstrated knowledge of transfer opportunities program and degree requirements certifications admission/petitioning processes and other pertinent information to deliver effective advising.
- Knowledge of college enrollment management tools (i.e. People Soft).
- Knowledge of CAS standards for academic and career advising and NACADA core values and their application in program delivery is essential.
- Knowledge of financial aid processes and resources.
- Demonstrated problem solving and resolution techniques and strategies.
- Demonstrated research and presentation skills and the ability to plan promote conduct and implement events educational workshops trainings and programs.
- Ability to work both independently and in a collaborative team-oriented environment.
- Ability to establish and maintain effective and cooperative working relationships with individuals at all levels in the organization - students employees and the public.
- Demonstrated skills in communicating effectively both orally and in writing.
- Demonstrated skill in cultural competence communications and supporting individuals with diverse socio-economic and racial/ethnic backgrounds.
- Working knowledge of advising career and employment technologies and their applications (Transferology Handshake etc.).
- Working knowledge of software such as Windows Outlook PowerPoint Word Excel and web browsers.
- Ability to travel to various locations within the district and work varying and flexible schedules (evenings and weekends) to meet staffing demands.
- Ability to be flexible and adapt to a fast-paced high-volume unit with a commitment to excellent student service and professional development.
Minimum Requirements:
- Bachelors Degree required. (Preferred emphasis in Education Counseling Psychology Social work or related field). An Associates Degree may be considered with equivalent additional work experience.
- 0-2 years of relevant progressive work experience.
Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
If you are experiencing application issues please contact us at the Talent Acquisition email or HR hotline .
To ensure that emails from us regarding your application do not go to your spam folder please add the @ domain as a safe sender in your email.
Madison Area Technical College does not discriminate on the basis of race color national origin sex disability or age in employment admissions or its programs or activities. Madison College offers degrees diplomas apprenticeships and certificates in Architecture & Engineering; Arts Design & Humanities; Business; Construction Manufacturing & Maintenance; Culinary Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law Protective & Human Services; Science Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at or Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the colleges nondiscrimination policies: Lisa Muchka Director Civil Rights and Compliance 1701 Wright Street Madison WI 53704 (608) 246.5221
Required Experience:
Unclear Seniority
Employment Type
Full-Time
