Administrative Assistant
Administrative Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Benchmark is a national leader in supporting individuals with disabilities and behavioral health challenges. Our Hobart IN office is seeking a positive creative and engaging person to work as an Administrative Assistant. Successful applicants will attend paid training to obtain required certifications. This position is Monday thru Friday 8 am - 4:30 pm.
Benefits:
- 401k plan with company match
- Medical dental and vision insurance.
- Life insurance.
- Employee Assistance Program.
- PTO Sick Time
- Referral Bonuses
- Mileage Reimbursement
- Flexible Spending Account (FSA)
- Tuition reimbursement
- Advancement opportunities
- Paid training
Responsibilities:
- Perform reception desk duties on a daily basis. Duties include answering multi-line incoming calls directing calls faxes messages and mail to appropriate personnel and directing visitors to appropriate staff.
- Communicate information in a professional and courteous manner to individuals served staff and visitors. Refer questionable situations to appropriate personnel and communicate any concerns with supervisor.
- Unlocking and locking the building prior to and at the close of business hours (8:00 a.m. 4:00 p.m.) on weekdays even during inclement weather.
- Alert personnel and contact 911 in the event of emergencies (actual or drills). Assist staff and clients in exiting the building and take a head count once everyone is outside.
- Recording staffs absences from the agency and time of return. Informing appropriate supervisors of staffs absences. Maintain visitor log.
- Maintaining and updating lists of staff and individuals served locations for efficient communication including phone extension lists and staff/individuals served rosters.
- Assist with and perform administrative duties as assigned including but not limited to filing copying faxing shredding typing distributing mail medication distribution creating/editing/maintaining spreadsheets charts presentations forms mailing labels databases and documents. Assist staff with creating and/or formatting documents in Libre Office. Assist management staff as needed with reference calls alphabetizing filing and projects.
- Maintain inventory stock and place office supply orders.
- Maintain conference room conference call lines and Go To Meeting schedules. Assist in coordinating meetings including collecting RSVPs creating nametags assembling packets placing lunch orders and setting up equipment.
- Attend meetings to record type format proof and distribute minutes as needed.
- Maintain cleanliness of office.
- Comply with all standards to assure the health and safety of all staff and individuals we serve.
- Other duties as assigned.
- Comply with all standards to assure the health and safety of all individuals.
- Report to work as scheduled.
Knowledge and Skills:
- Knowledge of Libre Office applications good typing skills and the ability to take minutes.
- Ability to multi-task and attention to detail
- Pleasant speaking voice and manner to deal with public staff and individuals served.
- Ability to work with confidential information in a professional manner
Qualifications:
- Prior office administration or secretarial experience preferred
- High School Diploma or Equivalency
Interested candidates should apply at Human Services is an EOE/AAP Employer. Veterans women and individuals with disabilities encouraged to apply. Benchmark has provided services for 65 years. Learn more about our 65th anniversary celebration: 65 Years of Stories.
Employment Type
Full-Time
