Project Manager - Hospital & Clinic Activations

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This is a Stanford Health Care job.

The Project Manager within Activations & Operational Integration (AOI) provides integrated end-to-end project management for complex cross-entity initiatives that support enterprise growth at Stanford Health Care. This role leads the coordination execution and stabilization of projects across AOIs core service areas - including clinical and administrative space activations wayfinding and signage facilities governance hospital tours and immersive experiences and key facilities initiatives.

Project Managers in AOI oversee the full project lifecycle from strategic intake and operational planning through activation patient day one and post-go-live stabilization. Responsibilities include managing project scope timelines workflows risks stakeholder engagement and compliance alignment. The Project Manager facilitates cross-functional collaboration and drives execution through structured workplans dashboards and standard tools grounded in Lean Management and Design Thinking.

Serving as the central point of contact across operations facilities IT vendors and leadership this role ensures projects meet operational readiness targets while maintaining alignment with institutional strategy. The Project Manager is accountable for outcomes and may direct project coordinators to ensure seamless implementation and effective stakeholder engagement throughout the lifecycle of the project.

Located in the heart of Silicon Valley Stanford Health Cares mission is to heal humanity through science and compassion one patient at a time. The Facilities Services & Planning (FS&P) division plays a key role in helping Stanford Health Care accomplish this mission. With a fast-paced tech-savvy and lean culture that focuses on goals metrics and continuous improvement FS&P provides non-clinical operational support to Stanford Health Care and other Stanford Medicine entities to ensure safe and successful non-clinical operations 24/7 and plan for the organizations future facility needs.

More information about FS&P and its business units can be found at this site: Facilities Services & Planning (FS&P) Stanford Health Care

A Brief Overview
The Project Manager (PM) leads key organization initiatives for Stanford Health Care. Project Managers are responsible for the coordination and completion of all aspects of project management on assigned projects including but not limited to project scope project schedule project budget project plans facilitating meetings documenting requirements overseeing development operational workflows and implementation. Additionally the Project Manager directs participants in compliance and regulatory alignment efforts.

The Project Manager is responsible for identifying and resolving project issues making sure the project progresses on schedule and on budget. The PM is the point of communication with stakeholders and is accountable for the projects success. The Project Manager must have strong communication skills in acting as the liaison between the project team subcontractor customer key stakeholders and senior leadership. The Project Manager has ultimate responsibility for project delivery. The Project Manager may direct the project/senior project coordinator (PC or Sr. PC) to expedite project related tasks.

Locations
Stanford Health Care

What you will do

• Deliver concurrent various sized projects to successful completion.
• Follow FS&P standard work/processes policies and procedures develop detailed project plans and complete required project documentation.
• Coordinate with FS&P Senior leadership and BOSI manager on project budget targets status and resolution of related issues.
• Utilize designated project management tools to report project status manage issues identify risks and escalations.
• Develop and maintain effective relationships with project owners operational leaders business services IT vendors and other project stakeholders.
• Support Senior Project Managers as back up on projects.
• Coordinate post-project review and lessons learned meetings following stabilization of projects.
• Provide leadership while the project coordinator positions the team and collaborates in project implementation.
• Balance both internal and external stakeholder interests to maintain alignment of the project outcomes.
• Incorporate Lean practices to effectively manage stakeholder and operational leader expectations.
• Understand customer requirements and manage the dynamics of these individuals.
• Actively facilitate project scope and collaboratively set the schedule future state processes and operational workflows leveraging standard team tools to drive projects from intake through successful completion and ensure the project is completed in scope on schedule and within budget.
• Working knowledge of foundational activities (i.e. facilities patient care services IT business services patient experience operational efficiency supply chain engineering & maintenance etc.).
• Develop effective and attainable workplans.
• Identify and pursue opportunities to optimize effectiveness.
• Develop and administer project reporting systems.
• Prepare and present information concerning operational effectiveness.
• Organize and delegate work to achieve desired outcomes

Education Qualifications

• Job requires a Bachelors degree in a work-related discipline/field from an accredited college or university. Relevant experience in lieu of degree may be considered. Relevant experience in lieu of degree is in addition to the experience requirements for this position.

Experience Qualifications

• 5 years of progressively responsible and related work experience Required
• Experience working in Healthcare and/or an Academic Medical Center. Preferred
• Program management leading mission-critical programs that involve significant organizational complexityLeading large teams in a matrix management environment. Preferred
• Leading large teams in a matrix management environment. Preferred
• Developing implementing and monitoring process improvement initiatives. Preferred
• Developing implementing managing and monitoring project management frameworks and methodologies. Preferred
• Developing and managing project budgets and process. Preferred
• Space planning functional programming (architectural) or move management experience. Preferred

Required Knowledge Skills and Abilities

• Ability to work independently establish priorities and make sound decisions while meeting time sensitive deadlines
• Ability to present facts and recommendations effectively in oral and written form
• Ability to identify issues risks and escalations assemble data validate conclusions and incorporate resolutions
• Ability to gain consensus among disparate groups
• Ability to exercise judgment and demonstrate effectiveness in decision making occasions
• Ability to manage a significant workload prioritize projects appropriately and work independently
• Advanced proficiency with MS Office Suite (Excel Word PowerPoint and Visio) and Microsoft SharePoint
• Advanced ability to identify develop and quantify any required corrective action plans
• Experience with business case preparation and cost benefit analysis
• Demonstrated highly motivated self-starter
• Moderate proficiency with Microsoft Project Primavera or other PPM software tools
• Familiarity with compliance (regulatory OSHPD Joint Commission etc.) and governance issues
• Strong presentation and facilitation skills to communicate with and persuade a wide range of audiences
• Superior supervisory and matrix management skills and ability to oversee tasks delegated to others
• Serve as a change agent and transformational leader

Licenses and Certifications

• PMP - Project Mgmt Professional preferred.

Physical Demands and Work Conditions
Blood Borne Pathogens

• Category III - Tasks that involve NO exposure to blood body fluids or tissues and Category I tasks that are not a condition of employment

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients families and towards each other. C-I-CARE is the foundation of Stanfords patient-experience and represents a framework for patient-centered interactions. Simply put we do what it takes to enable and empower patients and families to focus on health healing and recovery.


You will do this by executing against our three experience pillars from the patient and familys perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination inall ofits policies and practices including the area of employment. Accordingly SHC does not discriminate against any person on the basis of race color sex sexual orientation or gender identity and/or expression religion age national or ethnic origin political beliefs marital status medical condition genetic information veteran status or disability or the perception of any of the above. People of all genders members of all racial and ethnic groups people with disabilities and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

The salary of the finalist selected for this role will be set based on a variety of factors including but not limited to internal equity experience education specialty and training. This pay scale is not a promise of a particular wage.