Office Coordinator
Office Coordinator
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Job Description
About General Manager Office(HU)
As the corporate headquarters of BYD Europe We are in charge of the office maintenance administration and daily operation of our Hungarian office also providing guidance and support to our branch offices all over Europe. Our target is to provide a good working as well as living environment to our colleagues and branch offices. We are in search of talents that would like to support our colleagues in this dynamic electric journey.
About the role:
We are seeking a highly organized and proactive Office Coordinator to ensure the smooth operation of our Hungary office. The ideal candidate will be fluent in both English and Chinese with exceptional multitasking skills and a keen eye for detail. You will serve as the central point of contact for internal and external stakeholders manage office logistics and support administrative functions to maintain an efficient and welcoming workplace.
Main duties and responsibilities:
- Serve as the primary point of contact for visitors vendors and employees ensuring a professional and welcoming environment. Oversee reception operations and handle operational inquiries.;
- Manage office supplies inventory and procurement processes including supplier liaison cost control and maintaining optimal stock levels. Negotiate contracts with vendors and service providers;
- Plan and organize internal meetings events and team activities including agenda preparation scheduling logistics and resource coordination (e.g. lunches social events celebrations);
- Ensure office cleanliness and functionality by addressing facility issues coordinating maintenance and serving as the main contact for ICT utilities and workspace management;
- Facilitate smooth staff transitions by managing workstation setups IT equipment allocation access permissions and related documentation;
- Maintain and update internal communication platforms (intranet newsletters) disseminate company news/updates and prepare internal presentations;
- Develop and implement office policies/procedures to enhance productivity. Monitor compliance identify obstacles and propose improvements;
- Support emergency planning conduct safety trainings and coordinate drills. Address workplace safety concerns proactively;
- Assist with travel arrangements expense reporting and general administrative tasks for team members;
- Provide ad-hoc support to colleagues and departments resolving operational queries and ensuring seamless interdepartmental coordination;
- Complete other tasks assigned by the leader.
Profile:
- 3- 5 years of relevant experience;
- Fluent in English and Chinese (written and spoken); Hungarian is a plus;
- Proficiency in Microsoft Office Suite (Outlook Excel PowerPoint) and office management tools;
- Strong organizational skills with the ability to prioritize tasks and meet deadlines;
- Excellent interpersonal and communication skills with a customer-service mindset;
- Proactive problem-solver who can work independently and collaboratively;
- Able to multi-task aim to target and can work under pressure.
We offer:
- Performance and experience-based competitive remuneration pension plan;
- 25 holidays option to purchase 5 extra holidays;
- Commuting allowance when working from Office;
- Department & company-wide teambuilding events;
- An exciting opportunity to be part of the European transition to Zero Emissions transportation and de-carbonization of the economy.
Please note that position is open for candidates eligible to work in Europe.
About BYD
- BYD is a leading high-tech multinational company based in Shenzhen China. It operates in four core fields of IT automotive new energy and rail transit and employs over 220000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.
- BYD Europe BV located in Hoofddorp & Schiedam Netherlands is the marketing and sales HQ of BYD Co. Ltd based in Shenzhen China. BYD Europe BV offers a full line of BYD electric vehicles including all-electric cars all-electric buses and all-electric forklift trucks.
- Electrical Vehicles / Automotive / Operation/ Office Management/
Employment Type
Full Time
