Administrative & HR Coordinator
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Job Description
The Employee shall serve as an Administrative Assistant providing cross-functional support to the CEO and the broader organization. In addition to managing administrative and executive tasks the Employee will assist in human resources accounts coordination office administration and interdepartmental support. This role requires strong organizational ability multitasking across functions and a solutions-oriented mindset.
Key Responsibilities:
Executive & Administrative Support
Coordinate schedules appointments and calendars for the CEO and senior leadership
Prepare documentation correspondence memoranda and reports
Manage travel arrangements including flights accommodation and ground logistics
Assist in gathering background materials and preparing presentations meeting decks and reports
Accounts & Finance Support
Assist in basic bookkeeping and expense tracking
Prepare and monitor expense reports; reconcile credit card statements
Liaise with the accounts team on invoices petty cash and payment requisitions
Maintain documentation for audits finance reviews and internal reconciliations
HR & People Operations
Support recruitment coordination including interview scheduling and candidate communication
Maintain and update employee records and HR documentation
Assist with onboarding offboarding and internal communication protocols
Help monitor attendance records leave tracking and basic HR compliance requirements
Office & Records Management
Maintain contact lists visitor logs and filing systems
Supervise office maintenance service contracts and inventory of office supplies
Serve as liaison with vendors service providers and facilities staff
Meeting & Communication Coordination
Prepare meeting agendas and take minutes of internal or client meetings
Communicate decisions and ensure follow-up on action items
Draft formal letters emails applications and official correspondence
Team & Departmental Support
Provide general support across departments (admin operations HR finance logistics)
Help coordinate activities between local and overseas teams
Act as the point of contact for interdepartmental tasks as assigned by the CEO
Other Duties
Adapt to changing needs of the business; handle additional assignments as required
Uphold discretion confidentiality and professionalism at all times
Qualifications
Bachelors degree in Business Administration Commerce HR or a related field (optional)
24 years of experience in administrative or executive support roles ideally with exposure to HR or accounts functions
Strong written and verbal communication skills in English; Arabic and/or Hindi is a plus
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
Ability to handle sensitive information with discretion
Strong multitasking problem-solving and organizational skills
Employment Type
Full Time
