Secretary, Director
Secretary, Director
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Title: Secretary Director
Reports to:Director of Transportation
Dept./School: Central Administration Office
Exemption Status/Test:Non-Exempt
Primary Purpose:
Assist with daily operation of transportation office and provide clerical services to director of transportation.
Qualifications:
Education/Certification:
- High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency)
- Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee
Special Knowledge/Skills:
- Knowledge of school district organization operations and administrative policies
- Ability to read and comprehend instructions short correspondence and memos
- Ability to make independent decisions regarding planning organizing and scheduling
- Excellent public relations organization communication and interpersonal skills
- Ability to use software to develop spreadsheets perform data analysis and do word processing
- Ability to multi-task numerous complex administrative activities
Experience:
- 3 years or more advanced secretarial experience with extensive contact with people
Major Responsibilities and Duties:
Records Reports and Correspondence
- Prepare correspondence memorandums forms requisitions and reports for transportation office using personal computer.
- Receive and process work orders.
- Compile pertinent data to prepare various required state and local reports.
- Maintain physical and computerized departmental files on transportation issues including bus incident reports and trip forms.
- Keep up-to-date files for all department employees.
- Maintain appropriate student records as needed.
Phones
- Answer incoming calls take messages and route them to appropriate staff.
- Answer incoming calls and handle questions and requests that fall within level of responsibility.
Accounting
- Assist with preparation of purchase orders and payment authorizations.
- Compile and report time records or prepare payroll on employees.
- Calculate trip tickets for payment to route drivers and extracurricular drivers and bill appropriate department or campus.
Data Entry
- Input all supply and equipment purchase information in computer.
- Input student and staff information in computer.
Other
- Order office supplies for department.
- Welcome all visitors and handle their requests or refer them to appropriate personnel.
- Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
- Maintain a schedule of appointments and make arrangements for conferences and interviews.
Supervisory Responsibilities:
Monitor the work and issue work assignments to assigned clerical staff.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Required Experience:
Director
Employment Type
Full-Time
