School Secretary and Receptionist
School Secretary and Receptionist
Posted on :
19-07-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Description
Position at Colegios Laude SL
School Secretary
Purpose of the Role
The School Secretary plays a vital role in ensuring the smooth and efficient daily operations of the school. As
the first point of contact for families staff and visitors this role is central to delivering a warm professional
and efficient front office experience. The secretary ensures key administrative functions are managed with
care accuracy and discretion supporting school-wide communications student data systems and event
coordination.
Reporting To:
Head of Marketing
ISP Principles
Begin with our children and students. Our children and students are at the heart of what we do.
Simply their success is our success. Wellbeing and safety are both essential for learners and learning.
Therefore we are consistent in identifying potential Safeguarding and Health & Safety issues and
acting and following up on all concerns appropriately.
Treat everyone with care and respect. We look after one another embrace similarities and
differences and promote the well-being of self and others.
Operate effectively. We focus relentlessly on the things that are most important and will make the
most difference. We apply school policies and procedures and embody the shared ideas of our
community.
Are financially responsible. We make financial choices carefully based on the needs of the children
students and our schools.
Learn continuously. Getting better is what drives us. We positively engage with personal and
professional development and school improvement.
Key Areas of Responsibility:
1. Front Office & Client Service
Serve as the first point of contact for visitors students and parents ensuring a warm professional
welcome.
Answer and manage phone calls emails and general inquiries in a timely and professional manner.
Maintain the reception area to a high standard of presentation and ensure all displays and information
are current.
Administer and monitor access for external visitors issue visitor lanyards and uphold safeguarding
procedures.
Support school events by coordinating guest sign-ins liaising with staff and assisting with
front-of-house logistics.
Issue security access keys to authorised visitors.
2. Student Information Systems & Records
Maintain and update student records attendance and class assignments using iSAMS
Monitor daily attendance and follow up on absences.
Generate reports from iSAMS as requested by leadership.
Update parent communication details in the system and assist with school-wide communications.
Maintain accurate pupil lists and manage updates during transitions or new academic years.
Assist with student house lists and data for school systems (e.g. Buddy app).
3. Academic Administration
Prepare and issue academic certificates diplomas and transcripts across the school.
Support celebration events and graduation ceremonies with required documentation.
Assist with school reports visa certificates and past student requests.
Coordinate delivery of the yearbook and maintain related records.
4. School Resources & Materials
Manage stationery orders for the Secondary School and distribute supplies as needed.
Process classroom and office supply purchases (including Amazon orders).
Receive track and distribute incoming deliveries mail and parcels.
Maintain the schools documentary archive in line with organisational standards.
5. Uniforms Lunches & Transport
Manage uniform distribution and coordinate returns with families.
Issue lunch cards and record payments for daily lunch and bus services.
Update pupil lunch and transport information in school systems.
Liaise with catering providers regarding special dietary needs and pupil lists.
Support bus communication through the transport app and notify relevant staff.
6. Administrative Support & Procurement
Provide administrative and secretarial support to the Head of Marketing and School Leadership as
required.
Place orders for school materials supplies or services as directed by school leaders or the Head of
Marketing (e.g. promotional materials event items office supplies).
Coordinate logistics for orders and deliveries; ensure timely follow-up and receipt of goods.
Support logistical arrangements such as booking taxis liaising with suppliers or coordinating catering.
Assist with documentation printing filing and other admin tasks for leadership and marketing
initiatives.
The above details are not exhaustive and the postholder may be required to undertake tasksroles and
responsibilities as may reasonably be assigned to him/her by the Senior Leadership team.
Experience & Skills
Qualifications and Experience
Good level of English (written and spoken) proficiency in Spanish
Legal right to work in Spain.
Proven administrative or secretarial experience preferably in an educational environment.
Proficiency in school management systems (e.g. iSAMS) and Microsoft Office Suite.
Experience handling customer service and multitasking in a dynamic setting.
Skills and Attributes
Excellent interpersonal and communication skills.
Strong organisational skills and attention to detail.
Ability to manage multiple tasks calmly and efficiently under pressure.
Discretion and ability to manage confidential information.
Friendly proactive and team-oriented approach.
Commitment to the values ethos and safeguarding responsibilities of the school.
Working Conditions and Employment Benefits
Based on-site with daily interaction with students staff and parents.
Hours: Monday to Thursday 8:30 a.m. 5:00 p.m. Fridays 8:30 a.m. 4:00 p.m.(may vary slightly for
events). Flexibility may occasionally be required to support school events or activities outside regular
hours.
Annual Leave: Full-time employees are entitled 36 days per academic year in line with the schools
policy.
Free Tuition for School-Age Children: Eligible full-time permanent employees may avail themselves of
the benefit of free tuition for their school-age children provided that the child successfully gains
admission to the school. (subject to admission).
Free School Lunches: Provided daily to all staff.
Healthcare: Access to a private healthcare plan at a flat rate including family coverage which comes
with a tax advantage.
Professional Development: Ongoing training and development opportunities available.
ISP Commitment to Safeguarding Principles
Lady Elizabeth and ISP is committed to safeguarding and promoting the welfare of children and young people
and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate
vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years
employment history.
ISP Commitment to Diversity Equity Inclusion and Belonging
ISP is committed to strengthening our inclusive culture by identifying hiring developing and retaining
high-performing teammates regardless of gender ethnicity sexual orientation and gender expression age
disability status neurodivergence socio-economic background or other demographic characteristics.
Candidates who share our vision and principles and are interested in contributing to the success of ISP through
this role are strongly encouraged to apply.
Employment Type
Full-Time
Department / Functional Area
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
