Third-Party Administrator
Third-Party Administrator
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$ 100000 - 140000
1 Vacancy
Job Description
Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.
We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.
Role Description:
Arcadis is seeking a detail-oriented and initiative-taking Third-Party Administrator to support utility coordination and administrative functions on the California High-Speed Rail project. This position plays a key role in managing utility submittals task orders invoicing reporting and coordination with internal and external stakeholders. The ideal candidate is highly organized responsive and experienced in navigating complex infrastructure project environments.
Must be able to work onsite in Selma CA
Role Accountabilities:
Administrative & Team Support
- Assist utility managers and project leadership with third-party coordination efforts.
- Train and support new team members across the PCM.
Utility Submittals & Task Order Management
- Maintain submittal tracking systems calendars and logs.
- Compile review and route submittals and comments to meet contractual timelines.
- Coordinate with DB Document Control to resolve submission issues.
- Prepare and track task orders from initiation through full execution including routing for approvals and partial execution by DB.
Scope Conformance & Notices to Owner (NTOs)
- Route and track scope conformances; maintain funding balances and status logs.
- Review and track NTOs coordinate revisions with DB and support monthly NTO reporting meetings.
Invoicing & Financial Coordination
- Oversee PG&E contractor invoicing processes.
- Lead monthly financial review meetings with TRC Finance DFJV and PCM to address discrepancies and prevent deductions.
Reporting Forecasting & Data Coordination
- Compile monthly status reports and ad hoc data for PCM and HSR management.
- Lead Confidence Report coordination and serve as key point of contact for related inquiries.
- Support forecasting and tracking of utility relocation and design submittals coordinating meetings and correspondence as needed.
- Assist in projecting construction completion for relocations and reconciling forecasts with the Revised Baseline Schedule.
Technology & Tools Implementation
- Lead rollout of Power BI tools for the Third Party team liaising with Arcadis app developers and utilities leadership to ensure accurate data fields and functionality.
Required Qualifications:
- 3 years of experience in construction administration utilities coordination or infrastructure support roles.
- Proficient in Microsoft Office Suite; experience with SharePoint and Power BI preferred.
- Excellent communication organization and multitasking skills.
- Experience supporting design-build or large public infrastructure projects preferred.
Why Arcadis
We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.
Together we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality Diversity Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women minorities people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.
Arcadis offers benefits for full time and part time positions. These benefits include medical dental and vision EAP 401K STD LTD AD&D life insurance paid parental leave reward & recognition program and optional benefits including wellbeing benefits adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per salary range for this position is $100000 - $140000. Actual salaries will vary and are based on several factors such as experience education budget internal equity project and location.
#LI-VF3#LI-ONSITE #CAHSR#Mobility-ANA-Jobs #Construction
Required Experience:
Unclear Seniority
Employment Type
Full-Time
