Financial Associate (Business/ Cashier Office) -

Application Procedures:
In order to be considered for this position you must apply on-line through this posting website. (We no longer accept paper applications.)

• When completing your on-line Ohio Civil Service Application be sure to clearly describe how you meet the minimum qualifications outlined on this job posting.
• We cannot give you credit for your qualifications experience education and training in the job selection process if you do not provide it in your on-line application.
• You can check the status of your application by signing into your profile on this website.
• We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.

If you require a reasonable accommodation for the application process please contact the Human Resources Office so proper arrangements can be made. Otherwise you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.

The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.

Pre-Employment Drug Testing:
All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.

Pre-Employment Background Investigation:
The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicants prior criminal convictions will be made before excluding an applicant from consideration.
The Ohio Department of Rehabilitation and Correction is prohibited from hiring:

• Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
• Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force implied threats of force or if the victim did not or was unable to consent;
  
• Individuals convicted of soliciting or providing support for an act of terrorism terrorism or money laundering to support terrorism;
  
• Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.

Who We Are
Guided by a single mission To reduce recidivism among those we touch the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

What We Do
The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive contributing members of our communities ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency please visit our website at

Are You Ready
We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt this will be the most rewarding and meaningful work youll ever find with a work family that is second to none!

18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.

-Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.

-Or completion of associate core program in business administration accounting finance or related field.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Accounting and Finance Bookkeeping Attention to Detail Problem Solving Customer Focus.

What Youll Do:

This position works under immediate supervision and requires some knowledge of accounting systems and procedures

Performs data entry chartfield coded Request to Purchases into OAKS
Processes vouchers in OAKS for EDI payment card capital payments and 5% of other assigned vouchers
Submits assigned invoices with attached supporting documentation to Ohio Shared Services (OSS) for processing the OAKS voucher (e.g. OAKS Excel Spreadsheet Word)
Prepares local funds for voucher payments
Validates all types of vouchers for management approval
Validations of invoices include but are not limited to: determines accuracy remittances and validity of invoices and prepares vouchers for invoice payments or disbursement of funds
Verifies mathematical accuracy quantity of goods purchased and received purchase price applicable discounts and freight charges
Reconciles discrepancies
Verifies appropriation sources
Matches invoices to delivery receipts and purchase orders
Places invoices in recaps determining total amount of recap and voucher numbers
Verifies accuracy of money remitted
Forwards invoices to appropriate divisions prior to processing the voucher for approval
Obtain all types of receivers through electronic signature approval email signed invoices
Examines and verifies invoice calculations delivery receipts and other supporting documentation
Utilizes resources to validate all types of invoices (e.g. retrieves data from OAKS FIN CACTAS or other files and ledgers) information for financial reports
Prepares bi-weekly monthly quarterly and/or annual reports on accounts maintained
Posts updates and balances ledgers and journals to include internal accounts for local funds all types of purchase orders and encumbrance documents transfers cancellations and vouchers payable
Posts receipts and balances accounts on daily/weekly/monthly basis
Reconciles internal accounts
Verifies management approval of the voucher through OAKS and/or local funds.
Performs variety of related clerical tasks (e.g. opens and sorts mail)
Composes and edits correspondence relative to assigned work
Maintains files
Operates equipment to generate typed reports and correspondence
Answers telephone inquiries
Greets customers
Responds to or refers complaints
Answers general inquiries within established guidelines)
Completes forms (e.g. purchase orders) and inventory levels and activity reports
Handles inventory control and asset depreciation.
Attends meetings and trainings
Assists other financial associates as directed by supervisor
Works on special projects and committees
Performs other duties as assigned.

At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off including vacation personal sick leave and 11 paid holidays per year
• Childbirth Adoption and Foster Care leave
• Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
• Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.