Office Associate

Title: DAO Office Associate

State Role Title: Wage

Hiring Range: $18 - $20 per hour

Pay Band: UG

Agency: Jamestown-Yorktown Foundation

Location:Jamestown General

Agency Website:

Recruitment Type: General Public - G

Job Duties

The Office Associate provides critical support to the Division of Administrative Operations (DAO) contributing to the development and drafting of policies and procedures based on research findings and alignment with agency goals. This role is responsible for preparing high-quality reports and summaries conducting policy and legislative research and maintaining organized documentation of sources and project data. The Office Associate plays an active role in stakeholder engagement by coordinating review sessions facilitating agency presentations and supporting staff understanding of compliance requirements. Additionally the position offers broad administrative supportmanaging calendars scheduling and preparing for meetings compiling presentation materials recording minutes and assisting with correspondence and reporting. This role requires strong communication and organizational skills a keen attention to detail and the ability to collaborate across departments while managing multiple projects efficiently.

Minimum Qualifications

Knowledge Skills and Abilities (KSAs):
Demonstrated ability to draft revise and implement policies and procedures within an organizational framework.

Proven research and analytical skills with the ability to interpret complex documents and synthesize findings into clear recommendations.

Strong written and verbal communication skills including experience producing professional correspondence reports and presentations.

High level of proficiency with Microsoft Office (Word Excel PowerPoint Outlook) and the ability to learn and use specialized office data analysis or research software.

Ability to manage multiple tasks simultaneously and work effectively both independently and in a collaborative team environment.

Capacity to work with internal and external stakeholders at all levels demonstrating professionalism discretion and tact.

Minimum Qualifications:
Experience in administrative support office coordination or operations in a professional setting.

Experience conducting research and contributing to the development or revision of policies procedures or operational documents.

Familiarity with or ability to quickly learn state agency processes administrative policies and compliance standards.

Additional Considerations

N/A

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Please submit an application either online at or by contacting Human Resources at for additional application options. Applicants only will be screened based on what is presented in the Commonwealth of Virginia employment application and related documents. We are committed to providing equal employment opportunities for all persons and applicants without regard to age color disability gender national origin political affiliation genetic information race religion sexual orientation sex (including pregnancy) or veteran status. JYF encourages and invites minorities women individuals with disabilities and veterans to apply. We also consider all qualified applicants regardless of criminal histories in a manner consistent with legal requirements.

Contact Information

Name: Coy Mozingo

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.