Academic Program Coordinator
Academic Program Coordinator
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Job Description
We are seeking an Academic Program Coordinator in the Department of Sociology who will serve as the primary point of contact for all academic-related items managing the departments undergraduate and graduate programs of study. This position works closely with departmental leadership to ensure successful oversight of the academic programs and serves as the departmental liaison for University and/or divisional academic initiatives. The Academic Program Coordinator supports the implementation of new student-oriented policies and procedures. This position also facilitates day-to-day administration in the department through routine transactional work and general office duties.
Specific Duties and Responsibilities
Academic Program Administration
- Represent the Department at meetings organized by academic leadership; disseminate information to the department as appropriate; serve as a key point of contact regarding academic policies and procedures.
- Ensure students are informed about program requirements deadlines and registration information; provide procedural guidance as needed.
- Monitor graduate students progress through the Ph.D. program from matriculation to degree conferral by maintaining complete records of courses grades financial obligations and department requirements; resolve grading discrepancies as needed.
- Prepare information & documents for annual graduate student evaluations by the department faculty.
- Advise students and faculty on GBO procedures coordinate GBO exams and committees distribute and enforce dissertation guidelines prepare necessary forms and certifications and update SIS Graduate Board module accordingly.
- Collaborate with students faculty and divisional/university partners to resolve student-related matters.
- Support student-related financial administration.
- Schedule the departments courses and coordinate room assignments as needed; resolve scheduling discrepancies as needed.
- Assist faculty with ordering textbooks and desk copies each semester.
- Compile final exam information and distribute final exam schedules.
- Execute graduate admissions procedures in Slate; communicate admissions decisions to applicants.
- Respond to all email inquiries regarding the graduate program.
- Coordinate campus visits for admitted graduate students.
- Maintain the departments student handbook(s) ensuring updates are implemented as required.
- Respond to data requests from university partners.
- Assist with arrangements for departmental guest speakers.
Financial Responsibilities
- Initiate routine financial transactions including expense reimbursements invoice payments or other procurement transactions.
General Office Administration
- Support routine general administrative duties for the departmental office.
- Maintain schedule of the departments spaces.
- Maintain departmental website.
Minimum Qualifications
- High School Diploma or graduation equivalent
- Three years administrative/academic related experience
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Bachelors Degree.
- Five years of progressively responsible experience in program administration within higher education.
- Experience in project management and systems thinking.
Classified Title: Academic Program Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $18.20 - $25.75 - $33.90 HRLY (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday through Friday 8:30am - 5:00pm
FLSA Status:Non-Exempt
Location:Hybrid/Homewood Campus
Department name: Sociology
Personnel area: School of Arts & Sciences
Required Experience:
IC
Employment Type
Full Time
