Employment Services Coordinator

The Office of the District Attorney Bronx County (BXDA) is charged with the twin goals of ensuring public safety and striving for equal justice for the over 1.4 million members of the Bronx County community. By Pursuing Justice with Integrity the BXDA places a focus on assistance for crime victims while simultaneously ensuring fairness to defendants. Moreover the BXDA aims to balance the need to seek appropriate punishment for certain crimes while recognizing when punitive measures do not adequately advance justice. By recognizing these significant distinctions and acting accordingly BXDA has established a standard of excellence in the representation of the Bronx community at large which continues to grow stronger every day.
In furtherance of this mission the BXDA seeks experienced and enthusiastic Employee Services Coordinator.

Job Responsibilities:
Specific duties include but not limited to the following:

File Room
- Create and maintain Personnel folders by ensuring employees name labels are printed and kept up to date and incoming documents are filed correctly.
- Maintain location system for all new folders and ensure easy retrieval.
- Retrieve employees personnel folders upon request by authorized personnel.
- Maintain separate filing system for active and inactive employees.
- Prepare and box documents to be transported to scanning and/or storage center.


Evaluations
- Assist with assignments within the Employee Services Unit inclusive of quarterly evaluations annual performance evaluations tasks and standards.
- Handle first-level discipline action guidance with supervisors.
- Responsible for tracking all transfers and promotions.
- Monitor civil service employees probationary periods.
- Handling human resources operations and special projects.


Offboarding
- Confirm completion of exit checklists and collect required clearance forms
- Recover and return BXDA property (e.g. laptops phones ID cards keys)
- Schedule and/or conduct exit interviews to gather feedback on the employees experience


Employee Verifications
- Respond to employment verification requests from internal and external parties including but not limited to lenders background check agencies and government entities.
- Complete and certify Public Service Loan Forgiveness (PSLF) forms for current and former employees providing guidance on form completion and eligibility requirements.
- Serve as the primary point of contact for employees seeking assistance with employment verifications and the PSLF process.
- Collaborate with Payroll and Benefits teams to confirm employee status hire dates titles and salary history as needed.
- Track log and manage all employment verification and PSLF requests ensuring timely and accurate responses.
- Maintain the confidentiality and security of sensitive employee information at all times.
- Stay current on PSLF guidelines and employment verification procedures by participating in relevant training sessions.


Covid Exposure
- Serve as the main point of contact for all COVID-related leave inquiries including isolation quarantine vaccination recovery and long COVID-related absences.
- Review and process COVID leave requests in accordance with applicable BXDA and NYC Department of Citywide Administrative Services (DCAS) regulations and policies.
- Communicate with employees to gather required documentation including testing results medical notes or exposure confirmations.
- Coordinate with Payroll and Timekeeping teams to ensure accurate leave recording and compensation during COVID-related absences.
- Maintain up-to-date records of COVID leave cases and track return-to-work clearances.
- Manage COVID-19 exposure notifications by informing relevant staff of confirmed cases and performing contact tracing.
- Stay informed on evolving city state and federal leave guidelines including CDC recommendations and DCAS directives.
- Assist in developing or updating agency procedures related to COVID leave and employee health protocols.
- Responsible for being a part of the Covid-19 response team to communicate with employees regarding covid-19 related issues and keeping track of applications and spreadsheets.

Preferred Qualification:
A baccalaureate degree preferred or a high school diploma with two (2) years of work experience in a law firm governmental agency civic or community organization or an associated degree with four (4) years of work experience in a law firm governmental agency civic or community organization.

COMMUNITY ASSOCIATE - 56057

Qualifications :

Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time