Administrative Assistant, Plant Services

George Fox Universitys Plant Services department is in search of a highly skilled motivated and customer-service oriented individual to join their team as their Administrative Assistant.

About the Job:

The Administrative Assistant is an essential part of the Plant Services team providing administrative coordination and support as a primary contact for students faculty staff and administrators and others in the community who come in contact with the department.

Job responsibilities include but are not limited to:

• Providing office support activities for the Plant Services facility staff.
• Providing professional communication; both written and oral.
• Administering distributing preparing and processing petty cash and reimbursements maintaining accurate records and providing assistance as needed.
• Preparing and distributing work orders.
• Answering and directing phone calls and coordinating communication of help needed by the campus community with Plant Services via a two way radio or phone.
• Distributing keys to university staff as needed and managing the office key inventory.
• Maintaining operational records and overseeing maintenance of office equipment coordinating service and maintaining office inventory.
• Submitting Plant Services invoices for payment.
• Calculating and running monthly van reports and other reports as needed.
• Scheduling university rental fleet vehicles.
  
• Coordinating event schedules with other Plant Services departments for communication.
• Delivering sorting and collecting mail and completing various errands.
• Overseeing the Plant Services break room supply ordering and maintenance.
• Working in a positive cooperative manner exhibiting a good attitude and work ethic with co-workers student employees and all others.
• Problem solving for the office and other associated departments.
• Actively participating in the Universitys annual Serve Day.
• Managing the office attending meetings typing minutes and setting up and organizing monthly staff functions in the event of supervisors absence.
• Communicating effectively and courteously with others including employees students and the public in a spirit of teamwork respect and customer service.
• By actions words and lifestyle be a Christian role model to students whether through casual contact or in a formal supervisory role.
• Demonstrated experience working cross culturally with respect appreciation and humility.
• Other duties as assigned.

A day in the life of this position:

The Administrative Assistant in the Plant Services department will provide essential office support and ensure effective communication to the departments constituents. They will manage petty cash process reimbursements prepare work orders and handle phone calls. On a regular basis they will coordinate campus community requests of the department distribute keys and maintain the office key inventory are key tasks. The Administrative Assistant will oversee office equipment maintenance submit invoices and run monthly reports. Scheduling rental fleet vehicles coordinating event schedules handling mail and managing break room supplies are also part of the daily routine.

Were looking for candidates who have:

• 1-2 years office experience with skill in using Word Excel and PowerPoint.
• The ability to provide basic level technical support for Plant Services computer operations.
• The ability to multitask problem solve and operate under stress and work well in a team environment.
• Customer service and good communications skills.
• Knowledge of bookkeeping and accounting principles.
• The ability to communicate effectively in English orally and in writing including on telephone and to understand and follow written and oral instructions.
• A high attention to detail and ability to accurately file and retrieve files in an organized system.
• A clean driving record along with the ability to provide proof of a valid drivers license and pass the University Driver Certification.
• Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore only applicants who do not require sponsorship for employment visas now or at any point in the future should apply.
• A commitment to the Universitys Theology of Racial and Ethnic Diversity.
• A desire to work with a diverse community of students and employees who represent various cultures backgrounds abilities ethnicities political views and expressions of Christian faith.
• A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the universitys mission as described in the Statement of Faith and Community Lifestyle Statement on our website.

As a Christ-centered community George Fox University is an institution that values diversity as an essential dimension of Gods design for human communities. In seeking to become a more inclusive community we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.

Equal Employment Opportunity Policy

The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex age race color marital status national origin disability veteran status or any other status to the extent prohibited by applicable local state or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship including promotion pay training classification performance reviews discipline and termination.

George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the universitys faith statement and its statement of community responsibilities. Within the context of this agreement and commitment employment opportunities are otherwise available to all persons on the basis of their experience and skills.

In the recruiting process the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the universitys workforce to better match their availability in the labor market. Hiring decisions are based on the applicants qualifications as they relate to the needs of the position.