Alumni and Events Coordinator
Alumni and Events Coordinator
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Job Description
Geelong Grammar School is one of the worlds leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12 Geelong Grammar School is committed to making a positive difference for students staff and the community. We believe in prioritising wellbeing adventure creativity and academic rigour and we value wisdom.
This permanent full-time position supports the delivery of the annual program of activities to enable effective engagement with alumni of the School. This role is responsible for supporting the delivery of alumni events and reunions engaging volunteers overseeing alumni communications and supporting other alumni initiatives to effectively connect alumni with the School and with each other. The Alumni and Events Coordinator manages activities to ensure the currency and reliability of alumni data to support ongoing community engagement.
About the role:
The Alumni and Events Coordinator is responsible for the following tasks:
- Supporting the delivery of the annual alumni engagement program including the coordination of initiatives like Reunions Careers Days OGG Association meetings and events and other alumni initiatives
- Undertaking volunteer engagement to support the alumni engagement program such as reunion organisers Careers Day mentors guest speakers and international ambassadors
- Managing alumni correspondence including through the alumni email inbox and phone line referring queries to relevant staff as required
- Maintaining alumni records including updates to contact information mail/email returns and event RSVPs
- Assisting with sourcing and updating information for the alumni e-newsletter (OGG Update) alumni website and community magazine (Light Blue)
- Actively contribute to the Alumni & Community Relations team
- Engaging in professional development to enhance skills that support the Alumni & Community Relations team
About you:
The successful candidate for this role will be:
- Experienced in project management ideally within a non-profit and/or educational environment
- Experienced in customer service administration and/or communications
- Able to demonstrate creativity in the development of engagement or event initiatives to engage the School community
- Proficient in the area of IT specifically with their understanding of databases event management and Customer Relationship Management (CRM) systems
- Highly organised with the ability to work on multiple projects simultaneously and to plan daily workloads and prioritise schedules to meet deadlines
- Flexible adaptable and innovative to meet the changing needs of the organisation and community including the capacity to demonstrate initiative and work autonomously when required
Geelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse.
The Schools Student Safeguarding Framework which includes the Student Safeguarding Strategy Student Safeguarding Policy and Student Safeguarding Code of Conduct is available on the GGS website under Student Safeguarding. The Schools expectation is that all staff members (and School Community members) comply with the Student Safeguarding Framework policies and procedures and the Child Safe Standards as applicable to their role. Any queries in respect of this Framework or the Schools expectations should be directed to .
For further details or to apply for this position please visit the Employment page on our website:
Please submit a resume cover letter and document addressing the key selection criteria.
Please be aware that applications will be reviewed as they are submitted and interviews may occur prior to the closing date.
Applications close at 10.00 am Wednesday 9th July 2025
Required Experience:
IC
Employment Type
Full-Time
