Executive Assistant
Executive Assistant
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Job Description
OFFICE SETTING: Onsite in Nashville with ability to work from home up to 1X/week
WORK SCHEDULE:Mon-Fri 8:00am-5:00pm; Ability to be flexible outside core business hours will be required at times
POSITION SUMMARY:
The Executive Assistant (EA) is responsible for providing comprehensive support to the CEOs of Vireo and pH-D Feminine Health to optimize their productivity. Duties will include broad executive leadership support communicating on behalf of the CEOs scheduling and coordinating meetings and calendars events executive office management travel and a wide range of other tasks.
The ideal candidate is highly organized and motivated shows initiative has impeccable communication and relationship building skills and is naturally meticulous when it comes to planning and details. Additionally you have a roll up your sleeves attitude and enjoy wearing many hats as the business and needs demand.
RESPONSIBILITIES:
- Manage CEOs calendar schedule meetings and events and coordinate internal and external appointments including all details and accommodations
- Provide administrative management and coordination of all executive communications including those of a confidential nature ensuring accuracy and clarity
- Be the voice/presence of CEOs on multiple fronts especially detailed management of digital communications (email social media video conferences phone calls etc.)
- Handle frequent travel arrangements and itineraries for CEOs and other team members both domestic/abroad
- Serve as a key liaison between Executive leaders and internal teams external partners and stakeholders.
- Assist with preparing reports and/or special projects such as presentations spreadsheets etc.
- Maintain and order office materials and supplies inventory
- Welcome ambassador to new hires including coordination of travel and itinerary for training and new hire setup
- Manage all facility areas to ensure an excellent image to all who visit our offices
- Be a brand ambassador for the company to all with whom we interact ensuring and contributing to the Core Value culture and morale of the office
- Detailed timely and accurate project management of various activities special projects or other duties as assigned or identified as key priorities
- Plan and execute on any special projects that relate to the CEO offsites events conferences etc tracking timelines and deadlines to ensure project is on track across multiple stakeholders.
QUALIFICATIONS:
- 3 years of demonstrated EA experience managing and coordinating all executive leader activities projects and events using excellent and prompt communication
- Superb oral and written communication skills with the ability to interact internally and externally with a professional and friendly demeanor as an extension of the CEOs
- Excellent project management and organizational skills with the ability to manage multiple priorities seamlessly
- Maintains a high level of confidentiality
- Highly organized and detail oriented with a low tolerance for errors (you thrive and take pride in the details!)
- Adept proficiency in Microsoft Office Suite (Outlook PowerPoint Teams etc.)
- Effective liaison between Executive leaders and internal teams external partners and stakeholders.
- Empathetic interpersonal skills: Professional courteous pleasant demeanor and relates well to others.
- Thrives in a fast-paced environment where work interruptions may be frequent or requests or priorities may change
- Ability to work independently with a sense of urgency utilizing best judgement and discretion when needed to creatively problem solve
- Ability to be flexible outside core business hours will be required at times
COMPENSATION BENEFITS:
- Base salary bonus based on company and personal performance
- Medical Dental Vision and Supplement Insurance (with company assistance)
- 401(k) with company match
- Paid Time off Paid Holidays
Employment Type
Full Time
