Executive Assistant II
Executive Assistant II
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$ 49000 - 68330
1 Vacancy
Job Description
Job Title
Executive Assistant IIAgency
Tarleton State UniversityDepartment
Division of Finance & AdministrationProposed Minimum Salary
CommensurateJob Location
Stephenville TexasJob Type
StaffJob Description
The Executive Assistant II provides comprehensive administrative and operational support to the Division of Finance & Administration. This role is responsible for performing a wide range of duties including HR transaction processing in Workday (onboarding offboarding and data maintenance) purchasing and invoice processing in TexanBuy inventory tracking and property transfers in Canopy travel coordination and expense reporting in Concur and general calendar and event management. The position also manages correspondence maintains office records assists with planning and logistics for meetings and events supervises student employees and ensures a professional and welcoming front office presence.
This position requires a high degree of professionalism discretion and the ability to coordinate with internal departments and external stakeholders. The Executive Assistant plays a key role in supporting the daily operations and strategic priorities of the division through effective communication organization and attention to detail. Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate. Serves as Campus Security Authority (CSA).
Responsibilities:
30% Provides administrative support to the Finance & Administration Division performing tasks such as human resources related items in Workday for on-boarding off-boarding and data maintenance completing purchasing tasks for requisitions PO non-PO and invoices for the Division in TexanBuy maintaining inventory and creating property transfers in Canopy maintaining calendars and appointments travel arrangements Travel and Pcard expense reports in Concur as well as event planning for the division. Represents the division with professionalism to both internal and external constituents.
25% Drafts and manages correspondence and communications schedules appointments manages calendar and coordinates travel. Prepares travel arrangements and itineraries and may approve and process travel reimbursements.
15% Compiles reports maintains records and other documents and coordinates special events. Evaluates documents submitted for administrators signature. Provides support for planning and scheduling activities.
10% Serves as receptionist for the Division of Finance & Administration greeting visitors to the office and by phone.
10% Maintains supply inventory and equipment service agreements and oversees record retention plan for office documents.
5% Responsible for the supervision of Office of Finance & Administration student employees
5% Provides assistance to departments within the division as needed contributing to the overall success of the Division.
Minimum Qualifications:
Education and Experience:
Bachelors degree in applicable field or equivalent combination of education and experience.
Four years of related administrative experience.
Knowledge Skills and Abilities:
Knowledge of word processing spreadsheet and presentation applications. Interpersonal and communication skills. Planning and organizational skills. Ability to multitask and work cooperatively with others.
Salary
Commensurate with experience
Salary Range
The target base annual salary range is $49000 to $68330.50 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family the following benefits are also available to full time and qualifying part time employees:
Educational Benefits - employee perks that help enrich grow and foster career and professional development:
Employee Health Wellness and Financial Planning
Fully covered employee health insurance
Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees insurance coverages as of the 1stday of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.
Dental insurance
Vision insurance
Retirement and Insurance programs
Tarleton employees enjoy one of the greatest PTO packages in the area!
Paid sick leave
Holiday pay
Vacation
Longevity pay
Paid Birthday Leave Tarleton State University awards all leave-eligible employees paid time off for their birthday!
Other
Complimentary tickets to all Athletic and Performing Fine Arts events!
Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.
Employee Wellness Release Time
Staff Gym Membership Discount with Campus Recreation
and other Tarleton Discounts
Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.
Application Procedure:
During the application process applicants have one opportunity to enter the requested information upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via Submit action.
Employment applications must include:
Completed online application
Cover Letter / Letter of Interest addressing qualifications
Curriculum Vitae or Resume
At least 3 current professional references and their full contact information
Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. See resume is not an acceptable entry in the job application. Incomplete applications will not be considered.
All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Employment Type
Full-Time
