Executive Assistant
Executive Assistant
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Job Description
About Us
FORM Building a State of Creativity Limited (FORM) drives bold creative transformation in Western Australian communities. We are a NFP purpose-driven company and we strive to be a leader in developing a vibrant creative economy for the benefit and wellbeing of all Western Australians.
FORM works collaboratively to build a cultural and creative ecology in Western Australia that values artistic excellence improves arts access for all and encourages resilient and vibrant communities. Through a process of co-creation we amplify the voices of Aboriginal people in an expression of their living continuous cultural heritage.
FORM is well-known for delivering significant cultural tourism projects and creative experiences in collaboration with key strategic partners including the Ngurra Kuju Walyja One Country One People The Canning Stock Route Project; Tracks We Share: Contemporary Art of the Pilbara; and Thomas Dambos Giants of Mandurah. We also manage FORM Gallery in Perth and Spinifex Hill Studio and Project Space in South Hedland.
Join Our Dynamic Team!
Are you a collaborative conscientious adaptive and empathetic individual with a strong commitment to teamwork If so wed love to have you join FORM!
As an Executive Assistant at FORM you will:
- Provide high-level administrative support to the CEO ensuring efficient operation of the executives office and supporting strategic objectives.
- Manage complex calendars scheduling meetings logistics and travel arrangements.
- Serve as the primary point of contact ensuring stakeholders receive adequate communications and that relationships are continually nurtured.
- Assist in coordinating special projects events and initiatives as directed by the CEO.
- Draft proofread and manage executive communications presentations contracts documents and reports including FORM Board and Committee papers.
- Conduct research compile data and prepare briefing materials for meetings.
- Cultivate meaningful relationships with the Organisational Leadership Team and wider FORM teams clients sponsors stakeholders and donors.
What Youll Need to Get You Started:
- High level of emotional intelligence and confidentiality with the ability to handle confidential information with integrity and discretion.
- At least 3 years of experience as an Executive Assistant or similar role.
- Tertiary qualification in Business Administration or similar.
- Robust experience supporting executives boards and meeting preparation and support.
- Proficiency in Microsoft Office applications and contemporary administrative tools including CRM and AI.
Desirable Qualifications:
- Experience in the arts culture or tourism industries and/or not-for-profit sector.
- Familiarity with event coordination and business development.
- Experience interacting with Western Australias First-Nations or community contexts respecting cultural protocols.
Why FORM
- Opportunities for professional development and growth
- Flexible work options
- A positive inclusive work culture that values teamwork and creativity
- Purposeful work making a difference for Western Australias diverse communities
Apply now
the position description available via Dropbox: your current resume and a cover letter addressing the key criteria outlined in the position description.
Closing Date: Friday 8 August 2025
Queries: Contact Sarah Ferguson at or call 61 (08).
FORM reserves the right to close this opportunity earlier if we receive a high volume of suitable applications.
Supporting a Diverse Workforce
FORM values diversity and is committed to fostering an inclusive and respectful work environment. As an Equal Opportunity Employer we encourage applications from all qualified individuals regardless of race gender age disability sexual orientation gender identity religion or other protected statuses.
We welcome applications from Aboriginal and Torres Strait Islander people and those seeking flexible working arrangements including part-time opportunities. Diversity includes differences in background experiences abilities and perspectives and we strive to create an environment where staff feel a sense of belonging are valued and able to bring their full selves to work.
FORM acknowledges the Traditional Owners and Custodians throughout Western Australia both past and present whose enduring connection to this Country and ongoing contributions to our collective culture and communities we respect and honour. We appreciate and are deeply grateful for the privilege of working on these lands.
Required Experience:
IC
Employment Type
Full-Time
