Event Project Intern
Event Project Intern
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Job Description
As Hello Tomorrow continues to grow were seeking a proactive and detail-oriented Event Project Intern to support the logistics of 25 innovation events across Europe.
You will join our dynamic Events & Ecosystem team playing a key role in planning and executing high-impact innovation matchmaking events throughout the continent. Were looking for someone organized hands-on and eager to thrive in a fast-paced international environment.
YOUR FUTURE RESPONSIBILITIES
The Event Project Intern will be responsible for managing the logistics of corporate events within our corporate program in collaboration with the EIC (European Innovation Council). This role requires high delivery standards and meticulous attention to detail to ensure the successful execution of events.
More precisely reporting to the Project Lead of the Corporate Partnership Program and benefiting from the expertise of the Global Events Manager for mentoring and support in event organizations (2-3 events per month):
Event logistics management
Organize and manage logistics for more than 20 events (Corporate Days) organized across Europe this year. This includes hotel bookings transportation arrangement printing of the material required (brochures name tags) equipment (eg. microphones).
Manage logistics discussion with the contact person from the corporations we collaborate with for these events.
Securing the venue and catering acquiring and assigning tickets to stakeholders (startups corporate partners etc.).
Coordinate a networking dinner on the first day of the event in partnership with the contact from the corporate side.
Stakeholder coordination
- Participating in weekly calls with the corporations part of this event over a 4-month period to ensure seamless event organization.
Event execution
Traveling to more than 10 cities in Europe to ensure the good execution of these events.
Be hands-on during events to ensure smooth operations including timely setup accurate representation of startup names and overall event flow.
Facilitate the collection of attendance lists from corporate partners.
Manage the arrival of the startups invited to the event (around 25 people).
Meeting facilitation
- Collect the list of participants from the corporations joining the event and make sure one-on-one meetings between them and startups are put in place.
Communication
- Maintain regular communication with the organization team providing updates on the logistics for the events in place.
Required Experience:
Intern
Employment Type
Contract
