drjobs Receptionist

Receptionist

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1 Vacancy
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Job Location drjobs

Huntsville, AL - USA

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

Position Summary

The Receptionist is responsible for managing front desk operations providing administrative support and ensuring seamless communication throughout the office. This role requires excellent interpersonal skills strong attention to detail and the ability to multitask in a fast-paced environment.


Key Responsibilities

  • Greet and assist visitors in a professional courteous manner

  • Answer and direct incoming telephone calls

  • Manage mailroom operations including sorting and distributing mail/packages

  • Handle confidential correspondence and documentation

  • Support office operations including scheduling filing scanning and data entry

  • Assist with new hire orientations and employee coordination

  • Maintain office supply inventory and place supply orders

  • Coordinate deliveries and office service requests (e.g. HVAC facility management)

  • Process invoices credit card transactions and assist with accounts payable

  • Support payroll and recordkeeping tasks as needed

  • Use accounting software (e.g. QuickBooks Microsoft Dynamics 365 for basic data entry

  • Maintain front desk cleanliness and organization

  • Assist with budgeting scheduling and administrative planning

  • Collaborate across departments for project and operational support

  • Operate various office equipment (printers scanners 10-key calculator etc.

  • Utilize Microsoft Office Suite Google Workspace email and mobile messaging tools

  • Help manage access control and security procedures


Qualifications

  • 2 years of experience in a receptionist administrative or operations support role

  • Strong organizational skills and high attention to detail

  • Excellent written and verbal communication skills

  • Ability to prioritize tasks and meet deadlines with minimal supervision

  • Professional demeanor and customer-focused attitude

  • Proficient in Microsoft Office (Word Excel Outlook) Google Docs/Drive and office systems

  • Experience with QuickBooks and other accounting or CRM software is a plus

  • Capable of handling confidential documents and sensitive information

  • Comfortable with multitasking in a fast-paced environment


Preferred Skills

  • Knowledge of payroll leasing escrows and basic budgeting

  • Familiarity with help desk operations scheduling tools and work order systems

  • Experience in supply chain inventory or stockroom operations

Employment Type

Full Time

Company Industry

About Company

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