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The Receptionist is responsible for managing front desk operations providing administrative support and ensuring seamless communication throughout the office. This role requires excellent interpersonal skills strong attention to detail and the ability to multitask in a fast-paced environment.
Greet and assist visitors in a professional courteous manner
Answer and direct incoming telephone calls
Manage mailroom operations including sorting and distributing mail/packages
Handle confidential correspondence and documentation
Support office operations including scheduling filing scanning and data entry
Assist with new hire orientations and employee coordination
Maintain office supply inventory and place supply orders
Coordinate deliveries and office service requests (e.g. HVAC facility management)
Process invoices credit card transactions and assist with accounts payable
Support payroll and recordkeeping tasks as needed
Use accounting software (e.g. QuickBooks Microsoft Dynamics 365 for basic data entry
Maintain front desk cleanliness and organization
Assist with budgeting scheduling and administrative planning
Collaborate across departments for project and operational support
Operate various office equipment (printers scanners 10-key calculator etc.
Utilize Microsoft Office Suite Google Workspace email and mobile messaging tools
Help manage access control and security procedures
2 years of experience in a receptionist administrative or operations support role
Strong organizational skills and high attention to detail
Excellent written and verbal communication skills
Ability to prioritize tasks and meet deadlines with minimal supervision
Professional demeanor and customer-focused attitude
Proficient in Microsoft Office (Word Excel Outlook) Google Docs/Drive and office systems
Experience with QuickBooks and other accounting or CRM software is a plus
Capable of handling confidential documents and sensitive information
Comfortable with multitasking in a fast-paced environment
Knowledge of payroll leasing escrows and basic budgeting
Familiarity with help desk operations scheduling tools and work order systems
Experience in supply chain inventory or stockroom operations
Full Time