Executive Assistant to the Vice Chancellor for Strategic Enrollment and Student Success
Executive Assistant to the Vice Chancellor for Strategic Enrollment and Student Success
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$ 67412 - 74508
1 Vacancy
Job Description
Position Details
University of Colorado Denver
Official Title: Executive Assistant
Working Title: Executive Assistant to the Vice Chancellor for Strategic Enrollment and Student Success
FTE: Full-time
Salary Range: $67412 - $74508
Position # Requisition #37158
Join the University of Colorado Denver
About the University of Colorado - Denver
Millions of moments start at CU Denver a place where innovation research and learning meet in the heart of a global city. Were the states premier public urban research university with more than 100 in-demand top ranked bachelors masters and doctoral degree programs. We partner with diverse learnersat any stage of their life and careerfor transformative educational experiences. Across seven schools and colleges our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the states largest university system CU Denver is a major contributor to the Colorado economy with 2000 employees and an annual economic impact of $800 million. To learn more about how CU Denver helps learners meet their moment visit .
Job Description
* Applications are accepted electronically ONLY at *
The Strategic Enrollment and Student Success (SESS) division comprises more than 200 dedicated staff and faculty who support the educational outcomes of CU Denvers students. Working in partnership with our schools and colleges the division provides a wide range of student services and supports including admissions advising and mentoring tutoring health and wellbeing career and experiential learning opportunities housing and dining recreation and club sports student leadership programming and other offerings that are essential to a successful academic and co-curricular journey. We continuously strive to prioritize accessibility affordability and belonging and offer tailored educational experiences that meet the unique needs of our students.
The Executive Assistant will provide administrative operational and technical support to the Vice Chancellor for Strategic Enrollment and Student Success. Coordinate day-to-day activities of the Vice Chancellor managing a broad range of inquiries and assignments. The position possesses project management skills effective analytical problem-solving and multitasking skills works well in a dynamic and fast paced environment and can manage complex and concurrent tasks. The position exercises initiative to achieve goals and objectives maintains confidentiality and establishes and maintains positive working relationships. The executive assistant works on the CU Denver Campus.
Executive Assistant:
What you will do:
Serve as the initial point of contact for the Vice Chancellor using diplomacy to appropriately answer or refer questions.
Provide assistance and administrative support to the Vice Chancellor.
Coordinate and manage the calendar for the Vice Chancellor determining appropriateness of meeting requests length and locations of meetings suggested meeting invitees and prepare meeting overview document.
Respond in a timely manner to all requests from various sources both internal and external for the Vice Chancellors time.
Responsible for updating professional membership contact information with various associations and renewing annual memberships.
Process and approve office supplies and equipment orders and handle equipment maintenance for the Vice Chancellor.
Develop and maintain office records including routine correspondence/materials and sensitive and confidential employee information.
Develop positive working relationships and provide back-up support for other administrative functions in SESS.
Help maximize the effectiveness of the Vice Chancellors office by managing projects and deadlines. This position will have responsibility for various projects as specified by the Vice Chancellor.
Coordinate the Vice Chancellors travel arrangements and process reimbursements following fiscal policies and procedures.
Process all meal and mileage reimbursements for the Vice Chancellor following fiscal policies and procedures.
Process and route letters and documents for the Vice Chancellors signature in a timely manner.
Create agendas and organize arrangements for any Vice Chancellor Team meetings.
Conduct research on various higher education topics and functions as directed by the Vice Chancellor.
Track progress on initiatives and provide appropriate follow-up communications.
Provide insight on annual and project-based budget forecasts planning and expenditures in collaboration with leadership team budget office and project leaders as appropriate.
Coordinate meetings and events.
Coordinate annual evaluations for the Vice Chancellors direct reports.
Arrange for purchases as requested by the Vice Chancellor.
- Other duties as assigned.
Qualifications you already possess (Minimum Qualifications)
Applicants must meet minimum qualifications at the time of hire.
Bachelors Degree in a related field from an accredited institution Years and type of experience.
- Three (3) years experience in executive level administrative support or related field.
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelors degree on a year for year basis.
Preferred Qualification to possess (Preferred Qualifications)
Experience working in a university environment.
Experience working with procurement and travel software.
- Experience with program and/or project management.
Knowledge Skills and Abilities
Knowledge of university policies and procedures and ability to apply them.
Strong attention to detail.
Strong communication skills and the ability to work well with a wide audience.
Proficiency in use of Microsoft Outlook Word Excel Access Power Point Visio Canva and Adobe Professional.
Ability to interact positively with students faculty staff and visitors.
Ability to establish work priorities.
Ability to follow through to ensure completion of activities by the established deadline.
Ability to communicate effectively with all levels of faculty administration staff and students in both a written and verbal capacity.
Ability to manage complex sensitive and confidential information.
Ability to cooperate and support other department staff to contribute to a productive work environment.
Strong organizational skills.
Ability to develop office processes and procedures as needed.
Ability to work both individually and as a team with the support staff for the Chancellor Provost and other Vice and Associate Chancellors.
Excellent oral and written communication skills.
- Proficiency with word processing spreadsheet presentation and scheduling software.
Conditions of Employment
Occasional work during the evening and/or weekends may be required.
- This position follows a hybrid work structure where employees can work remotely or from the office as needed based on demands of specific tasks or personal work preferences. Working from the office is encouraged when working on tasks that require a high degree of collaboration.
Mental Physical and/or Environmental Requirements
- The ability to sit for extended periods stand and walk occasionally reach with hands and arms use hands to manipulate a keyboard and mouse and have good near vision for computer work;often requiring minimal lifting but may involve bending or reaching to retrieve items from shelves or drawers.
CU is an Equal Opportunity Employer and complies with all applicable federal state and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity and we encourage individuals from all backgrounds to apply including protected veterans and individuals with disabilities.
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at .
Employment Sponsorship
- Please be advised that this position is not eligible now or in the future for visa sponsorship.
Compensation and Benefits
The salary range (or hiring range) for this position has been established at $67412 - $74508.
The salary of the finalist(s) selected for this role will be set based on a variety of factors including but not limited to internal equity experience education specialty and training.
The above salary range (or hiring range) represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting.
This position is not eligible for overtime compensation.
Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave health plans and retirement contributions that add to your bottom line.
Benefits: Compensation Calculator: Deadline
- Applications will be accepted until the position is filled. Preference will be given to complete applications received by July 9th 2025. Those who do not apply by this date may or may not be considered.
Required Application Materials:
To apply please visit: and attach:
A cover letter which specifically addresses the job requirements and outlines qualifications
A current CV/resume
- List of three references (we will notify you prior to contacting both on and off-list references)
Questions should be directed to Maria Zachariadis
Background Check Policy
The University of Colorado Denver strives to maintain a safe and productive educational clinical research and employment environment. All prospective employees and current employees must therefore consent to and pass background checks prior to any final appointment/employment.
Employment Type
Full-Time
