Project Coordinator
Project Coordinator
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1 Vacancy
Job Description
Project Coordinator
Location: Bridgwater
Bilfinger UK is a leading engineering and maintenance provider supporting customers across the chemical & petrochemical nuclear oil & gas pharmaceuticals & biopharma power & energy utilities renewables and food & beverage markets. We enhance the efficiency of assets ensuring a high level of availability and reducing maintenance costs.
We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting engineering manufacturing assembly operations maintenance and decommissioning.
This commitment is delivered by an experienced and highly competent workforce of over 4500 employees operating from 14 offices in strategic industrial hubs upholding the highest standards of safety compliance and quality.
Main Responsibilities
Act as the primary contact for external suppliers and facilities providers to ensure any / all purchasing and ordering of any office supplies is competitive and delivered on time including matching purchase orders goods receipted with relevant invoices and processed in line with the Bilfinger purchasing process;
As part of the Support services team ensure that any Bilfinger guests and the client are always formally inducted to K11 building where the Functional Installation & Construction Team for the site are based; ensure they are managed in accordance to HPC Site K11 building security and Bilfinger Induction requirements and that they are aligned to Security & H&S procedures;
Co-Ordinate a team of weekly / monthly time-writers who are based in the K11 building ensuring the team enter the correct operational codes & data for white & blue collar workers timesheets into the Bilfinger Manpower system within the defined timescales to meet the payroll processing cut-offs and entry for the AFP for commercial;
Produce the Time & Attendance (T&A) weekly reports for the required NSSS PMs and distribute ensure all business change including new hires are trained and have access codes for logging T&A;
Ensure general services such as stationery and office related items are available replenished and ordered when required;
Manage Site facilities to ensure any H&S issues damage or repairs including environmental issues are identified and raised to the Bilfinger Management Team in the first instance to understand the proposed actions & costs then discussed with client including facilities / Operations / Security for appropriate resolution;
Proactively work with the Project Commercial and Support teams providing positive input and support with ongoing project activities and ad hoc requirements;
Organising meetings and attendance as required; including booking of meeting rooms refreshments and associated business activities;
Maintain thorough records and data sheets specifically for the site agreements ECSA & payroll records including any files for the purpose of auditing from internal and external sources;
Build relationships with key stakeholders across all the legal entities project teams and clients to manage business continuity and be prepared for contingencies;
Undertakes any other tasks/ activities as required by the HR/ IR Lead.
Experience & Qualifications
- Excellent working knowledge of Microsoft Office including: Excel Word Outlook and Teams;
- Strong understanding and respect for confidentiality of sensitive data including payroll information;
- Strong administrative experience with attention to detail and a problem solver;
- Excellent interpersonal skills;
- Excellent verbal and written communication;
- Strong drive to deliver customer service at all times;
- Experience of using Concur SharePoint SAP and CEMAR;
- Self-motivated and resilient prepared to work to get the job finished.
- Ability to work with stakeholders from a wide range of cultures and backgrounds including German and French colleagues who rotate on a monthly basis.
- Previous experience in a similar role
- Experience of managing an office environment including building facilities;
If you wish to speak to a member of the recruitment team please contact.
Operations Bilfinger UK Limited Permanent White-collar workers Skilled Human Resources
Required Experience:
IC
Employment Type
Contract
