Executive Assistant (SSRCE) Term
Executive Assistant (SSRCE) Term
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1 Vacancy
Job Description
South Shore Regional Centre for Education
The South Shore Regional Centre for Education (SSRCE) practices the culturally responsive pedagogy approach in providing an inclusive diverse equitable safe and healthy education that supports learning and success both personally and academically to the 59000 residents of Lunenburg and Queens Counties an area of 5250 square kilometres and a total of 23 schools.
Regional Centres for Education have Employment Equity Policies and/or processes and we actively encourage applications from under-represented groups particularly people of African Nova Scotian African Canadian and African ancestry and Mikmaw/Indigenous ancestry. Please ensure that you complete the self-identification portion on the position application.
Position Title:
Executive Assistant
Reports to:
Director of Programs and Student Services
Employee Group:
Non Union
Job Status:
Term Position at 7 hrs/day
Start Date:
Effective Immediately to December 21 2025
Wages:
Band 4 ($49371/yr to $61713/yr) Placement in the Band depends on
qualifications and experience
Posting Deadline:
July 2 2025 at 11:59pm AST
Qualifications:
Completion of a post-secondary Office/Business Administration program or equivalent
Minimum of five years experience in an office environment
Proficient in the use of MS Office software package
Proficient in the use of Microsoft Teams
Proficient in the use of Google Suite
Characteristics:
Ability to work effectively in teams
Ability to communicate effectively with professionalism and diplomacy
Ability to handle multiple tasks concurrently and prioritize to maintain effective flow of information
Ability to professionally de-escalate conversations with community
Task Dimensions:
Provides administrative support to the Director of Programs and Student Services. For example:
o Establishing maintaining and securing a digital filing system for administrative files and records.
o Composing routine correspondence.
o Drafting correspondence for signature.
o Preparing correspondence reports forms presentations etc. and distributing them as required.
o Managing calendars
o Responding to public inquiries and routine requests for information from parents students public and teachers.
o Dealing with parents students principals teachers etc. in a professional confidential manner at all times.
o Performing general office duties including but not limited to typing correspondence handling mileage claims creating purchase orders faxing and distributing information and materials and answering telephones with the highest professional standards.
o Covering for the receptionist / clerk for breaks on a rotational basis.
o Maintaining a record of tutorial and correspondence study support granted to students.
o Maintaining a record of students registered for Home Schooling.
o Gathering information as requested by the Director of Programs and Student Services.
o Compiling other data as required using Excel spreadsheets.
Provides services for meetings as required. For example:
o Attending all regular and special Education Team meetings transcribing and distributing draft minutes to meeting attendees
o Preparing and distributing meeting information for meetings involving the Director of Programs and Student Services. Attending these meetings as a note taker when required.
o Attending all regular Family of Schools Supervisor meetings transcribing and distributing draft minutes to meeting attendees.
Performs other duties as required. For example:
o Undertaking other related duties as assigned by the Director of Programs.
o Coordinating the Correspondence Study Program. This includes finalizing forwarding and maintaining applications and ordering books if necessary.
o Administering all on-line Nova Scotia School Book Bureau transactions ensuring that schools are within their specified budget allocation providing assistance to Book Bureau administrators at the school level and approving and submitting orders to the Nova Scotia School Book Bureau.
o Organizing the Transfer committee through the collection of information related to transfer requests. Setting up meetings for this team as well as notetaking.
o Assisting in other departments as directed.
Complies with the Occupational Health and Safety Act and Regulations.
Performs other related duties as required.
BACKGROUND/SECURITY CHECKS:
The South Shore Regional Centre for Educationrequires allnewly hiredemployees to provide a satisfactory Criminal Record / Vulnerable SectorCheck and a Nova Scotia Child Abuse Register Check. We will accept checks completed within the last 3 months.
Regional Office based positions require travel and candidates may be required to provide a valid drivers license. Some school based positions also require travel and candidates may be required to provide a valid drivers license.
Thank you for your interest in the South Shore Regional Centre for Education however only those shortlisted for an interview will be contacted.
Employment Type
Full-Time
