Senior Meeting & Event Planner
Senior Meeting & Event Planner
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USD 75000 - 105000
1 Vacancy
Job Description
SENIOR MEETING & EVENT PLANNER
THE POSITION:
A Senior Planner leads the development planning and execution of high-profile and strategically important client events including conferences special events meetings incentive trips and evening activity programs from contracting through final invoicing and post-program reconciliation debriefs and analytics.
POSITION OBJECTIVES:
Create incredible planning experiences for our Clients;
Make their audiences feel it in their seats by delivering innovative impactful events;
Lean in with a high-performance team by sharing your experience and moxie with teammates; and
Continually improve internal systems and processes and ideating new ones.
YOUR DAILY GRIND:
Client-Facing Responsibilities:
Maintain and grow productive professional and profitable relationships with Clients.
Serve as the central point of communication for all external stakeholders during the planning process.
Develop event timelines schedules and checklists to ensure seamless execution.
Identify opportunities to drive current and future potential revenue and profitability from the first interaction with the Client to onsite operations.
Lead Client pre-conference meetings to review program details and changes or additions to ensure effective information sharing and efficient operations during program execution.
Maintain presence and availability for Clients throughout program operations.
Obtain Client signoff for changes additions and cancellations including updating and managing change/growth of project scope.
Oversee all financial aspects of projects including budget development and management; billing payment processing and post meeting reconciliation; and final reporting and analysis.
Identify and resolve project issues ensuring the project and the assigned team progresses on budget and on schedule.
Monitor the ongoing success of program activities by conducting regular checks on the process and making recommendations for adjustments to the plans.
Advise on and attend site inspections as required.
Internal Accountabilities:
Lead strategic planning process and teams that develop mutual performance objectives and financial targets for Clients and the Agency.
Coordinate the involvement of Agency resources to meet Client expectations and account performance objectives.
Manage time in a billable hour environment and be accountable for non-billable hours.
Update/contribute to tracking Clients upcoming program opportunities and critical milestones.
Quarterback project plans including scheduling and engagement of all Agency resources to meet Client expectations and account performance objectives.
Help continually refine streamline and simplify tools and processes to meet Agency demands and lead the marketplace.
Secure all supplier partners/preferred partners through a strict vetting process and pricing negotiation.
Conduct post-event evaluations to assess success and areas for improvement.
BRING YOUR BEST! WHAT THIS ROLE NEEDS:
BA/BS in Event Management Hospitality Business or related field and/or equivalent experience
CMP DMCP CMM CSEP DES CED CIS CITP PMP or other professional designation (If none within 18 months a certification timeline will be developed pursuant to the professional development budget.)
Proven track record of planning and executing large-scale meetings and events.
Familiarity with industry best practices in meeting and event planning and its subspecialties.
Proficiency in Microsoft 365 and industry registration platforms like Cvent.
Minimum of 8 years of experience in meeting and/or event planning; preferably experience with a third-party agency.
Ability to travel up to 30% as required for event execution.
Ability to lift or move up to 50lbs.
Ability to bend reach walk and stand for extended lengths of time.
YOUR SUPERPOWERS:
Impeccable character: You exude Accountability Authenticity and Awesomeness
A consistent unbeatable team-first mindset
Able to navigate and flourish in a VUCA environment
Strong collaborative skills and relationship-builder
Excellent written and verbal communication and presentation style
Strong organizational skills with the ability to manage multiple projects simultaneously
Curious and analytical with a love for data
Proven success in creating and managing budgets and maximizing profitability
THE DETAILS
Job Type:Full-time Exempt
Salary Structure:Base Salary Performance Incentives Bonus Plan
Benefits: Heath Vision Dental Disability & Life Insurance Retirement Plan Personalized Professional Development Budget Use of Agency memberships where appropriate
Career Level:Senior
Reports to:Director of Meetings & Incentives
Location: Chicagothis is a hybrid role with 3-5 days in-office 0-2 days work from home
Disclaimer: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties responsibilities and qualifications required of associates assigned to this job.
We carefully consider a wide range of compensation factors including your professional background and experience. The salary range for candidates in applicable jurisdictions in the U.S. for the position of Senior Meeting & Event Planneris between $75000 - $105000. The actual pay depends on your skills qualifications and experience.
Required Experience:
Senior IC
Employment Type
Full-Time
