Medical Workforce Coordinator
Medical Workforce Coordinator
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Job Description
Position: Medical Workforce Coordinator
Employment Type:PermanentFull Time
Position Classification: Administration
Remuneration: $70000 - $85000 (depending on experience)
Hours Per Week: 38
About Northern Beaches Hospital
Operated by Healthscope Northern Beaches Hospital (NBH) is located in Frenchs Forest only 13kms north of Sydney CBD. The hospital is a contemporary 488 bed facility comprising of public and private beds. Northern Beaches Hospital is a dedicated facility for all patients in the local area designed to optimise patient safety and overall experience and to provide meaningful management and operational efficiencies that benefit everyone. Key to the hospitals success is a highly skilled and expert team of staff who are supported by a comprehensive range of professional development opportunities.
JMO Unit sits within NBH Medical Workforce and provides specific advice and support to Junior Medical Officers (JMOs) relating to recruitment onboarding rostering payroll leave management education and pastoral care. This includes JMOs employed directly by Healthscope as well as NSW Health employees who are rotating to Northern Beaches Hospital.
TheMedical Workforce Coordinator is responsible for providing efficient and effective administration services to the functions that support the Medical Workforce Unit including:
- Coordinating education rostering and on-boarding for LHD
- Supporting the delivery of clinical services across the hospital and liaising with key stakeholders at NBH NSW Health and Healthscope.
- Creating and Administer JMO rosters ensuring that rosters are equitable cost effective best roster practices are followed and additional rostered/unrostered overtime is managed accordingly and adheres to safe working hours as per the JMO awards.
- Maintain the daily rosters including sick leave over time and annual leave cover for all JMOs
- Coordinate JMO on-boarding and credentialing and manage JMO rotation processes for Healthscope and Northern Sydney Network business units and secondment sites as required.
- Provide a broad range of administrative support including preparing reports newsletters correspondence meeting papers and audits (mandatory training AHPRA Visa WWCC Safe Working Hours UROC).
- Assist with junior and senior medical staff enquiries orientation and wellbeing by providing timely advice support and guidance as appropriate.
- Maintain comprehensive knowledge of relevant industrial awards legislatives requirements and policies and procedures at a local district and State level.
- Contribute to the overall strategic direction of the unit and achievement of key performance indicators planning and implementation as required.
tertiary qualifications and/or relevant equivalent work experience ideally in a Medical Workforce or hospital setting.
interpersonal skills and the ability to collaborate effectively with the Medical Workforce Unit Manager and team members.
ability to take initiative work independently and learn quickly whilst in an ever changing environment which requires a high level of flexibility and adaptability.
ability to manage workload in a high volume environment with competing priorities requiring high level analytical skills and high level of attention to detail.
ability to liaise with and build rapport with a diverse range of staff whilst maintaining confidentiality and exercising discretion.
excellent written and verbal communication skills and interpersonal skills.
proficiency in the use of Internet e-mail technology and MS Office applications and experience in the use of complex electronic/software systems and applications. Proven ability to learn new software applications
knowledge of roster and/or payroll processes and practices with the ability to interpret employment conditions and awards for medical staff.
knowledge of recruitment and remuneration processes and practices with the ability to interpret employment conditions for medical staff.
- Prioritise effectively and function in a busy teamwork environment to meet deadlines;
- Proven ability to learn new software applications/programs;
- Have experience in a similar unit in the public or private sector;
- Demonstrate knowledge of computer applications including but not limited Microsoft Office and the Internet/Intranet
- Liaise with and develop positive working relationships with internal and external stakeholders
- Demonstrate knowledge of or proficiency to learn medical terminology
- Handle sensitive matters with discretion and maintain a high level of confidentiality
- Supportive Environment:Work alongside dedicated professionals who are committed to improving healthcare delivery.
- Critical Role:Youll be at the heart of our medical workforce operations ensuring accurate rosters efficient payroll management and seamless recruitment processes. Your contributions directly impact patient care and the smooth functioning of our healthcare services.
- Learning Opportunities:Were looking for a motivated self-starter who thrives on learning. Youll have the chance to expand your skills and knowledge while contributing to meaningful projects that matter.
Employee Benefits:Our OneHealthscope rewards program gives you access to a range of wellness benefits discounted Healthscope services for you and your family salary packaging (novated leasing and superannuation) as well as discounted onsite parking at Northern Beaches Hospital and access to Fitness Passport!
To Apply:Please click on the Apply button to be taken to our online application form. Please include a cover letter outlining how you meet theessential criteria and your CV along with the contact details of two professional referees. Applications close 20 July 2025.
For further information:Please contact Nicole Franzen JMO Unit Manager ator on.
Our commitment to quality and safety for our patients staff and visitors is our highest priority. Applicants will be required to provide a current (12 months or less) National Police check and a NSW Working with Childrens Check prior to appointment and persons in patient contact roles will be required to provide proof of immunity to specified infectious diseases prior to commencement.
Required Experience:
IC
Employment Type
Full Time
