drjobs Construction PMO Executive Assistant / Project Coordinator (US Time Zone)

Construction PMO Executive Assistant / Project Coordinator (US Time Zone)

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1 Vacancy
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Jobs by Experience drjobs

1-3years

Job Location drjobs

Mumbai - India

Monthly Salary drjobs

5500 - 5500

Vacancy

1 Vacancy

Job Description

Location: Remote (India-based supporting US suppliers)

Working Hours: US Time Zone (EST/PST as applicable)
Experience: 5 10 years in construction project coordination PMO or executive assistant roles
Industry: Construction / Engineering / Procurement / Infrastructure




Job Summary:

We are looking for a highly organized detail-oriented and proactive PMO professional who can function as a Project Coordinator and Executive Assistant to support our construction project teams and suppliers in the United States. This role will serve as a bridge between the PMO suppliers and internal stakeholders ensuring timely communication project tracking and executive-level coordination. The ideal candidate should have prior experience in construction project management be comfortable working in US time zones and demonstrate excellent communication coordination and reporting skills.



Key Responsibilities:

  • Act as the central point of contact between the US construction project team and suppliers/vendors.

  • Support day-to-day PMO operations including project tracking milestone monitoring RFI/RFP coordination and issue resolution.

  • Prepare manage and track project schedules Gantt charts and procurement timelines using tools like MS Project Smartsheet or Primavera.

  • Coordinate supplier meetings maintain minutes follow-up actions and ensure timely updates and escalations.

  • Maintain project documentation including contracts drawings compliance documents change orders etc.

  • Generate project dashboards weekly progress reports and executive updates for internal and client-side stakeholders.

  • Provide EA-level support to senior executives including calendar management meeting prep travel coordination (if needed) and communications.

  • Proactively flag risks or delays and assist in developing mitigation plans.

  • Collaborate with finance/procurement to track supplier invoices PO approvals and contractual obligations.

  • Handle sensitive and confidential information with discretion.



Work Schedule:

  • Full-time remote role aligned with US business hours (typically EST or PST).

  • Flexibility to adjust working hours based on project needs or executive schedules.



Preferred Tools/Technologies Exposure:

  • MS Project / Primavera / Smartsheet

  • ERP tools (SAP Oracle Procore etc.)

  • Collaboration tools: MS Teams Slack Zoom

  • Google Workspace or MS Office 365



Requirements

Key Skills and Qualifications:

  • Bachelor s degree in Engineering Construction Management or related field; PMP certification is a plus.

  • 1-3 years of experience in project coordination/PMO roles in the construction or EPC industry.

  • Prior experience working with US clients or suppliers preferred.

  • Strong command over project management tools (MS Project Primavera Smartsheet etc.).

  • Excellent communication skills both written and verbal.

  • Highly proficient with Microsoft Office Suite (Word Excel PowerPoint Outlook).

  • Ability to manage multiple tasks prioritize and work in a fast-paced environment.

  • Experience in handling RFIs RFQs submittals procurement schedules and supplier/vendor coordination.

  • Strong attention to detail problem-solving mindset and proactive attitude.

  • Comfortable working independently and taking ownership of tasks in a remote setting.



Key Skills and Qualifications: Bachelor s degree in Engineering, Construction Management, or related field; PMP certification is a plus. 1-3 years of experience in project coordination/PMO roles in the construction or EPC industry. Prior experience working with US clients or suppliers preferred. Strong command over project management tools (MS Project, Primavera, Smartsheet, etc.). Excellent communication skills both written and verbal. Highly proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to manage multiple tasks, prioritize, and work in a fast-paced environment. Experience in handling RFIs, RFQs, submittals, procurement schedules, and supplier/vendor coordination. Strong attention to detail, problem-solving mindset, and proactive attitude. Comfortable working independently and taking ownership of tasks in a remote setting.

Employment Type

Full Time

Company Industry

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