Administrative Associate - Kinesiology and Health
Administrative Associate - Kinesiology and Health
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Job Description
Join Our Campus Community!
Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission vision and values. If your expertise and experience align with the goals of our institution we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!
Why Choose Us
At the University of Wyoming we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health financial security and work-life balance. Benefits include:
- Generous Retirement Contributions:The State contributes 14.94% of your gross salary and you contribute 3.68% totaling 18.62% toward your retirement plan.
- Exceptional Health & Prescription Coverage:Enjoy access to medical dental and vision insurance with competitive employer contributions that include4 deductible options to suit your needs.
- Paid Time Off:Benefit from ample vacation sick leave paid holidays and paid winter closure.
- Tuition Waiver:Employees and eligible dependents can take advantage of tuition waivers supporting continuous education and professional growth.
- Wellness and Employee Assistance Programs:Stay healthy with wellness initiatives counseling services and mental health resources.
At theUniversity of Wyoming we are committed to creating a supportive and enriching workplace. To learn more about what we offer please refer to UWsBenefits Summary.
JOB TITLE:
Administrative Associate; Kinesiology and Health
JOB PURPOSE:
The purpose of this position is to provide comprehensive administrative support to K&H which includes the academic program and federal state and other grant funded projects. This person coordinates the administrative support of faculty principal investigators (PIs) and project staff; they will support the K&H director with departmental administration stakeholder communication event planning travel purchasing and financial account management. This is the point person for the front office staff so this person will supervise some office staff work study students and part-time workers. This position also works closely with the K&H Leadership team to support budget management reconciliation and projections.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Administrative Support to K&H: coordinates and executes the administrative support of K&H leadership faculty and staff. This includes project support event planning logistics technical support mailings coordinating purchasing and reconciling expenses in compliance with budgetary and policy guidelines. Excellent communication organization and follow-through are essential to success.
- Support Budget Operations and Financial Management: assists CHS business manager K&H leadership and Project PIs in overseeing grant and departmental budgets payroll and fiscal activities. Supports the maintenance of financial record systems and databases and assists in process improvements of financial operations.
- Manages course scheduling in Banner assists with student registrations and oversees academic evaluations to support the program operations of K&H. This person manages part time instructor hires supports internship placements and coordinates extra-curricular academic events. Provides support for K&H faculty Reappointment Tenure and Promotion process through WyoFolio.
- Assist with establishing or revising policies systems methods and procedures; prepare related documentation including the design and implementation of computer programs as appropriate.
SUPPLEMENTAL FUNCTIONS:
- Review recommend and implement revisions to office policies systems methods and procedures related to financial operations.
- Attend meetings and coordinate activities with other departments and may act as liaison to departments and campus administration.
- Conduct special projects as directed.
- Serve as decentralized human resources (DHR) for the department.
COMPETENCIES:
- Attention to Detail
- Consistency
- Independence
- Service Orientation
- Work Prioritization & Management
MINIMUM QUALIFICATIONS:
Education: Bachelors degree
Experience: 2 years progressively responsible work-related experience
Required licensure certification registration or other requirements: None
DESIRED QUALIFICATIONS:
Experience: 2 years supervisory and financial management experience.
Proficient computer programs and software knowledge
Knowledge of accounting procedures involving procurement travel and/or employment.
REQUIRED APPLICATION MATERIALS:
Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
Cover letter
Resume or C.V.
Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
WORK LOCATION:
On-campus: This position provides vital support to campus customers and the successful candidate must be available to work on campus.
WORK AUTHORIZATION REQUIREMENTS:
The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran. In compliancewith the ADA Amendments Act (ADAAA) if you have a disability and would like to request an accommodation to apply for a position please contact us at or
ABOUT LARAMIE:
The University of Wyoming is located in Laramie a charming town of 30000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university helping to make it a leader in academics research and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.
Located in a high mountain valley near the Colorado border Laramie offers both outstanding recreational opportunities and close proximity to Colorados Front Range and the metropolitan Denver area. Laramies beautiful mountain landscape offers outdoor enjoyment in all seasons with over 300 days of sunshine annually. For more information about the region please visit Experience:
IC
Employment Type
Full-Time
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