Travel Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Duties and responsibilities

• Arrange complex international and domestic travel itineraries for executives and leadership teams across the APAC region including flights accommodations ground transportation and visa requirements
• Manage travel bookings through corporate travel platforms while ensuring compliance with clients & JLL corporate policies and budget parameters
• Serve as the primary liaison between travelers travel agencies hotels and airlines to resolve issues and handle special requests
• Proactively monitor itineraries for potential disruptions and implement contingency plans when necessary
• Process and reconcile travel expense reports ensuring accurate documentation and timely reimbursement
• Research negotiate and secure competitive rates with airlines car rental companies and hotels while identifying opportunities for cost optimization
• Prepare weekly or monthly reports as required in Excel and publish to management including travel spending analytics
• Generate regular reports on travel spending and assist the Finance team with employee reimbursements for travel-related expenses
• Review and verify invoices and credit card transactions related to travel bookings for accounting and audit purposes
• Maintain up-to-date knowledge of travel regulations visa requirements airline rules and company travel policies for various APAC countries

Required Qualifications & Experience

• Bachelors degree in Business Administration Hospitality Management or related field
• 5 years of experience in corporate travel coordination or similar role
• Demonstrated experience managing travel arrangements for executives in a multinational environment
• Proficiency with travel booking systems and expense management software
• Strong understanding of international travel logistics and requirements across APAC countries
• Excellent communication skills with fluency in English and preferably one additional Asian language
• Exceptional organizational ability with strong attention to detail
• Proven ability to work under pressure and manage multiple competing priorities
• Availability to respond to urgent travel needs outside standard business hours when necessary
• Person with less experience will be consider as the Travel Coordinator

Preferred Skills

• Experience working in a global professional services or real estate organization
• Knowledge of JLL travel policies and procedures
• Additional language skills relevant to the APAC region
• Experience with travel risk management and duty of care protocols
• Understanding of corporate travel expense management and optimization
• Previous experience supporting C-suite executives or senior leadership
• Familiarity with sustainability initiatives related to corporate travel

At JLL we believe that the most effective teams are built when everyone is empowered to thrive. We support each others wellbeing and champion inclusivity and belonging across teams. By joining us youll be part of a company that chooses to take the more inspiring innovative and optimistic path on our journey toward success. Come be a part of shaping the future of facilities management for global clients and help us continue to set JLL apart through our culture of collaboration locally and across the globe.

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If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

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