Associate, Payroll
Associate, Payroll
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Job Description
Title: Associate Payroll
Employee Classification:Clerical & Secretarial
Institution:System Office
Department: Service Center - Human Resources & Payroll
Campus Location: Tennessee Board of Regents System Office
Job Summary
The Service Center at the Tennessee Board of Regents (TBR) supports the System Office and Technical Colleges of Applied Technology (TCATs) within the following functional areas: Human Resources Payroll Finance Procurement & Payment Services and Student.
The Associate Payroll is responsible for ensuring all payroll compensation is provided in a timely and accurate manner and in compliance with all applicable institutional TBR Federal and State regulations policies and guidelines. The Associate Payroll executes and audits complex payroll transactions utilizing sophisticated technology in support of providing professional services. The Associate Payroll works closely with the TCATs and the System Office and is expected to provide a high level of customer service to all institutions served.
Job Duties
- 45% - Position Responsibilities Payroll Prepares and maintains payroll database as needed to support payroll administration including data entry and running payroll processes Enters or applies employment and payroll changes to employee records Monitors submissions and manages adjustments for electronic employee timesheets Ensures accurate and timely processing of monthly payroll for all employees including related calculations and processing for insurance premiums garnishments deductions and benefits Processes wage verifications Processes unemployment claims overtime and compensation time requests and leave transfers and payouts Enters and maintains accurate employee information in the state benefit system and reconcile monthly premiums paid Operates the payroll account and maintains payroll entries on general ledger Processes journal entries for bank transfers and tax deposits Balances Edison Collections and Applied Reports for payroll deductions Monitors and assists with monthly remittance and reconciliation of all payroll general ledger accounts - (Essential)
- 25% - Customer Service Communicates to employees and administration regarding payroll related issues including taxes policies procedures and leave reporting Fields employee questions and researches payroll processing concerns Works cooperatively and effectively with other departments Provides consultative services to institutions based on functional area expertise in support of payroll related best practice implementation Makes recommendations for changes in processing as needed - (Essential)
- 10% - Taxes Ensures timely and accurate reporting of all payroll taxes Researches laws and regulations regarding taxes and payroll withholding procedures Ensures accurate monthly remittances for employee deductions and employer liability payments Processes W-4 changes (e.g. tax status exemptions) Reconciles prints and distributes annual W-2s Submits payroll related tax data to IRS - (Essential)
- 10% - Reporting Prepares institutional Federal State and TBR required reporting as well as ad hoc reports - (Essential)
- 5% - Auditing Effectively implements federal and state regulations Assists in auditing unemployment claims Provides data and explanations for Federal State and internal auditors - (Essential)
- 5% - Other Duties Performs additional duties as assigned - (Marginal)
Minimum Qualifications
Bachelors degree and a minimum of 2 years of related professional work experience OR a high school degree/GED and a minimum of 5 years of related professional work experience OR a comparable combination of education and experience
Experience or training in Windows operating system and Microsoft applications
Preferred Qualifications
Experience working in payroll in a college university or state government setting
Experience within a shared services operating environment
Experience with Banner or similar ERP system
Experience with Edison
Knowledge Skills and Abilities
Knowledge of payroll terminology practices and basic accounting theory and practice
Ability to perform payroll related calculations
Broad knowledge of federal and state laws and guidelines
A willingness and passion to learn new hardware and software systems that are consistent with duties
Ability to effectively analyze data and inquiries think critically and make appropriate decisions
Effective organizational and time management skills
Ability to work as part of a team or work alone without close supervision
Strong interpersonal skills
Ability to communicate effectively both in writing and orally
Ability to understand customer needs and provide quality service
Ability to maintain confidentiality in compliance rules and regulations including HIPAA and FERPA guidelines on the disclosure of information
Physical Demands / Working Conditions
Required Experience:
IC
Employment Type
Full-Time
