Executive Administrative Assistant - Accounting Tax Support
Executive Administrative Assistant - Accounting Tax Support
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1 Vacancy
Job Description
Position: Executive Administrative Assistant Accounting & Tax Support
Job Type: Full-Time Remote
Location: South Africa or Latin America preferred
Working Hours: 9 AM 5 PM EST Monday to Friday
Salary Range: $1000 $2000 USD/month depending on experience
Type of Contract: Independent Contractor
About the Role:
Our client is looking for a highly organized and detail-oriented Administrative Assistant to support their accounting and tax team. This is a hands-on client-facing role where youll help keep the back office running smoothly managing documents handling invoicing tracking tasks and assisting with client communications.
You don t need to be a tax expert but if you love structure know your way around spreadsheets and enjoy supporting a team you ll thrive in this role. The environment is fast-paced and performance-driven so strong communication and attention to detail are key.
If youre proactive tech-savvy and can juggle multiple priorities with ease we d love to connect with you.
Key Responsibilities:
- Document & Data Management: Organize and upload client documents manage digital files in Google Drive and Canopy and enter data into QuickBooks and spreadsheets.
- Client Support: Follow up on missing items prepare engagement letters and invoices manage recurring billing and respond to basic client questions.
- Compliance Admin: Assist with 1099 prep EFTPS setups and tracking tax deadlines and licenses.
- Workflow Coordination: Update client records assign tasks track progress and support internal meeting prep.
- General Admin & Social Media: Schedule meetings manage subscriptions support social media posts and update Canva templates.
What We re Looking For:
Detail-obsessed You track files and deadlines like a champ
Super organized You thrive in systems like Google Drive and Canopy
Strong communicator Professional clear and client-friendly
Tech-savvy QuickBooks Google Workspace and task tools are second nature
Independent and proactive You don t wait for reminders
Bonus: Familiarity with accounting or tax workflows
Why Join This Team
- Collaborative supportive team culture
- Learn the ropes of financial operations and tax work
- Flexible holidays (as long as deadlines are met!
- Strong focus on personal growth and professional development
Ready to Apply
If you re organized motivated and ready to support a busy accounting team we d love to hear from you.
Employment Type
Full Time
