Production Coordinator - Rodeo Production
Production Coordinator - Rodeo Production
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Job Description
Please note that for this position experience in an advertising agency on-set in production coordination or in a casting house is mandatory. Experience solely in VFX or 3D animation studios is not relevant for this role.
As a Production Coordinator youll play a key role in ensuring the smooth execution of each project from early pitch stages through to final delivery. Youll work closely with producers artists and clients to ensure timelines logistics and communications are aligned every step of the way.
Responsibilities
Pre-Production
- Support pitch development: organize folders build pitch decks coordinate key talent availability (holds).
- Schedule and coordinate key creative briefings (casting styling art direction storyboards etc.).
- Build and maintain production calendars schedule meetings and milestones (PPMs fittings tech scouts).
- Help with logistics and liaise with vendors freelancers and crew.
Production
- Confirm crew and talent bookings coordinate call times and locations.
- Facilitate communication between creatives producers clients and agency partners.
- Coordinate on-set logistics (hard drives transport catering equipment client services).
Post-Production
- Ensure timely handoff of files and briefs to the post team (edit VFX color retouch).
- Track schedules for editing color grading online and approvals.
- Ensure final deliveries are complete and meet creative and technical expectations.
Administrative Support
- Assist with contracts invoices purchase orders per diems and expense tracking.
- Keep internal tools up to date (Monday Google Drive ShotGrid etc.).
- Liaise with unions (AQTIS UDA DGC) when applicable.
- Archive project assets and close projects in coordination with production leads.
Qualifications :
- 3 years of experience in production coordination (photo video advertising or agency).
- Strong organizational skills and the ability to manage multiple projects simultaneously.
- Excellent interpersonal skills and the ability to communicate clearly with both creative and operational teams.
- Proficiency with Google Workspace; familiarity with Monday ShotGrid or similar tools is a plus.
Additional Information :
- Full-time Permanent Contract ;
- 5 paid sick/personal days ;
- 2 additional statutory holidays in the winter holidays ;
- Group Insurance access to Dialogue online support and to an Employee Assistance Program (EAP) ;
- RRSP with employer contribution ;
- Discounts on public transports several spas sports classes art centers cafes furniture and several other local businesses.
At Rodeo FX diversity is a core value. Were committed to creating an inclusive equitable workplace where different perspectives are embraced. Every team member brings unique insight that strengthens our creativity challenges our thinking and helps us deliver better work.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
