Front Desk Specialist
Front Desk Specialist
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Job Description
We are looking for a friendly professional and highly organized Front Desk Specialist to be the welcoming face of our company. This role is central to ensuring smooth day-to-day operations and providing excellent administrative support to clients visitors and internal teams.
Key Responsibilities:
Act as the first point of contact for employees partners clients and visitors ensuring a warm and professional welcome
Maintain and manage the front desk workspace efficiently
Respond promptly and professionally to inquiries and concerns
Keep track of office supplies and place orders as necessary
Maintain accurate records related to visitors meetings and office inventory
Assist with data entry tasks and document signing procedures ensuring accuracy and completeness
Coordinate and manage gift distribution for special occasions (e.g. International Womens Day Christmas)
Handle incoming phone calls and general correspondence
Oversee full office operations to ensure efficiency and order
Provide administrative support to internal departments as required
Qualifications :
Must-Have Skills:
Proven experience (minimum 3 years) in a Front Desk or Administrative role
Proficiency in Microsoft Excel and other Office applications
Excellent verbal and written communication skills in Romanian and English
Strong organizational skills and attention to detail
Ability to multitask and prioritize tasks effectively
Proactive and customer-oriented attitude
Ability to work efficiently in a dynamic multidisciplinary environment
Good-To-Have Skills:
Prior experience in handling office operations within an IT company
Familiarity with courier services and logistics
Basic knowledge of inventory management systems
Experience with internal event coordination and support tasks
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
