Executive Assistant Chief of Staff - Quezon City Philippine
Executive Assistant Chief of Staff - Quezon City Philippine
Posted on :
23-06-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
23-06-2025
Job Description
Company Overview:
DentistFind is a leading marketing technology company based in Canada with 14 years of expertise in empowering dental practices across the globe. Our mission is to facilitate seamless and sustainable growth for dental practices through our innovative PracticeFuel platform which leverages data-driven digital marketing strategies and cutting-edge technology solutions. By focusing on increasing patient acquisition and retention DentistFind provides a stable and prestigious work environment that offers opportunities for growth and international exposure.
DentistFind is a leading marketing technology company based in Canada with 14 years of expertise in empowering dental practices across the globe. Our mission is to facilitate seamless and sustainable growth for dental practices through our innovative PracticeFuel platform which leverages data-driven digital marketing strategies and cutting-edge technology solutions. By focusing on increasing patient acquisition and retention DentistFind provides a stable and prestigious work environment that offers opportunities for growth and international exposure.
Our comprehensive approach combines advanced technology with personalized consultation equipping dental professionals with the tools and guidance necessary to achieve their goals. The intuitive platform delivers real-time notifications actionable reports and performance reviews while our expert consultants offer tailored training and support. This focus on ease of use and collaboration allows dental practices to concentrate on delivering exceptional patient care ensuring steady growth and success in the ever-evolving dental industry.
Role Purpose:
The Executive Assistant / Chief of Staff will serve as the CEOs right hand freeing the CEO from routine tasks and ensuring seamless of strategic initiatives. This role requires strong AI literacy exceptional problem-solving abilities and the capacity to independently triage and resolve issues using a consultant mindset. The EA will own key operational processes draft high-stakes communications and maintain continuous improvements across departments enabling the CEO to focus on vision sales and growth.
The Executive Assistant / Chief of Staff will serve as the CEOs right hand freeing the CEO from routine tasks and ensuring seamless of strategic initiatives. This role requires strong AI literacy exceptional problem-solving abilities and the capacity to independently triage and resolve issues using a consultant mindset. The EA will own key operational processes draft high-stakes communications and maintain continuous improvements across departments enabling the CEO to focus on vision sales and growth.
Key Responsibilities:
- Decision Triage & FirstPass: Review inbound requests (email Slack project boards) solve standard issues 7080 independently escalate only novel or critical items
- AIDriven Research & Reporting: Use ChatGPT and other AI tools to draft briefs summarize data and produce onepage What/Why/Outcome/Input documents
- Calendar & Project Management: Block CEOs time protect focus hours and coordinate crossdepartment initiatives with status updates and actionitem tracking
- Process & SOP Management: Identify operational bottlenecks propose process enhancements document and train new SOPs systemwide
- HighLevel Communications: Draft and proofread CEO communications board meeting materials investor updates and clientfacing reports
- Stakeholder Liaison: Coordinate with Marketing Sales Client Success Finance and HR to ensure alignment and ontime deliverables
- Risk & Luck Monitoring: Maintain a weekly runway and luck vs. risk dashboard ensuring the CEO has early warnings of critical issues
Key Performance Indicators (KPIs):
- Issue Resolution Rate: 80 of routine requests closed without CEO intervention
- SOP Completion: Document and publish at least 3 new process guides per month
- Calendar Utilization: Maintain 90 adherence to CEOs weekly focus blocks
- Accuracy Score: Zero major errors in CEOfacing communications (target 99 firstpass accuracy)
- Project Timeliness: 100 ontime project milestone delivery tracked in Freedcamp
Required Skills and Qualifications:
- Bachelors degree in Business Communications or a related field.
- 5 years of experience as an Executive Assistant Chief of Staff or similar role supporting C-suite executives.
- Expert proficiency with AI tools such as ChatGPT and prompt engineering.
- Outstanding written and verbal communication skills with experience drafting executive-level materials.
- Proven track record of independently triaging and resolving complex tasks.
- Strong organizational skills and proficiency with project management tools like Freedcamp Asana or Notion.
- Certifications in project management or related fields are highly desirable.
Preferred Skills and Qualifications:
- Master of Business Administration (MBA) or equivalent advanced degree.
- Experience in a marketing or professional services environment.
- Familiarity with Google Ads Meta Ads and CRM platforms.
- Prior success in documenting SOPs and developing training materials.
- Experience working with remote teams and multicultural environments.
- Demonstrated ability to manage confidential information with integrity and discretion.
Ideal Candidate:
The ideal candidate is a proactive and strategic thinker who thrives in a fast-paced environment. They possess excellent analytical skills and have a knack for leveraging technology to streamline operations. Adaptability integrity and a commitment to continuous improvement are crucial. The candidate should be comfortable working independently and collaboratively demonstrating leadership and initiative in all tasks.
Additional Information:
The Executive Assistant will report directly to the CEO acting as an extension of the CEOs decision-making capabilities. Alignment with the companys core values and the ability to handle confidential information with integrity are non-negotiable.
The Executive Assistant will report directly to the CEO acting as an extension of the CEOs decision-making capabilities. Alignment with the companys core values and the ability to handle confidential information with integrity are non-negotiable.
Company Culture & Values:
- Analytical Decision Making: Data-driven strategies guide our decisions.
- Speed & Agility: We prioritize efficiency and speed in .
- Strategic Focus: Long-term success through strategic actions.
- Continuous Improvement: Relentless pursuit of excellence and growth.
- Integrity & Transparency: Building trust through honesty and accountability.
- Challenge-Oriented: Embracing challenges as opportunities for innovation.
What We Offer:
- Opportunity to work in a fast-paced innovative environment.
- Ability to make a significant impact on the growth and success of dental practices.
- Professional development and growth opportunities.
- Collaborative and supportive remote work culture.
Work Environment and Work Hours:
Set-up: Full-time Remote
Schedule: Monday-Friday for 7.5 working hours between 6am and 5pm Eastern Standard Time Zone (EST).
Shift options: 6 AM-2 PM 1st shift) 9 AM-5 PM 2nd shift)
The Team:
The Executive Assistant will be part of a dynamic and diverse team spread across the globe including regions like the Philippines Nigeria Pakistan Indonesia and India. As part of a remote-first organization the team values open communication collaboration and a shared commitment to the companys mission. You will work closely with the CEO and various department heads playing a pivotal role in ensuring alignment and advancing strategic objectives.
How to Apply:
Interested candidates should submit their resume cover letter and any relevant portfolio pieces demonstrating their expertise and success stories. You are encouraged to apply directly through our official job board for a more streamlined application process. This ensures your application is reviewed promptly by our recruitment team. Click here to apply and become a part of our team.
Skills :
Employment Type
Full Time
Key Skills
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