Project Specialist - West Mifflin, PA

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Job Description
Seeking and issuing appropriate legal paperwork such as documentation required by the DOE (Department of Energy) and AHJ (Authorities Having Jurisdiction).

Overseeing and monitoring construction projects and as needed tackling any issues that may arise.
Documentation of job activities and conditions as they apply to design permits and regulations.
The efficient execution of an exit strategy and job completion.
The successful Project Coordinator will have a strong foundation of construction methodologies procedures and the ability to develop documentation using attention to detail as well as great organizational and communication skills.
Further the Project Coordinator should have a curious analytical mind and an exceptional attention to detail as well as great organizational and communication skills. This Project is in Pittsburgh Pennsylvania.
This job is a hybrid position with the Project Coordinator onsite/remote depending on work needs.

Responsibilities

Responsible for helping to monitor and coordinating projects from start to finish by supporting and working cooperatively with the Sr Construction Manager to eliminate blockers in all activities and approvals.
Assist Sr. Construction Manager on our DOE Program.
Read and understand the scope of this DOE IDIQ contract.
Collaborate with Sr. Construction Manager as well as engineers architects suppliers and contractors etc. to understand the specifications of the project.
Review project management procedures with all parties involved i.e. submittals invoices RFIs change orders close-out documents etc.
Schedule and facilitate comprehensive pre-job planning meetings to review estimates plans and specs with the Sr Construction Manager estimators and superintendents.
Coordinate the submittals of all documents.
Follow up in a consistent and timely manner to ensure approval within the project schedule.
Coordinates and sets up meetings to include preparing and disseminating agendas; sending invitations; tracking invitation responses and recording attendance.
Prepares and uploads all meeting agendas meeting summaries and any actionable items to the SharePoint site.
Manage the set-up of productivity reporting.
Help review all scope/spec revisions for changes in cost and schedule. Proactively manage the change-order process and work closely with the Sr. Construction Manager to ensure documentation is organized and complete.
Monitor weekly reports as required by contract DOE & Arctic Peak subcontractor productivity reports.
Help the SR. Construction Manager update the schedule often with the superintendent to accurately reflect changes in scope/time and actual progress.
Schedule a post-job review on every project to identify and document lessons learned as well as project victories.

Additional Qualifications/Responsibilities
Qualifications

BS in Business Administration Management or related field or 3 years relevant field experience.
CAPM PMP or equivalent certification preferred
Possess good oral and written communication skills. Experience assisting in general office operations and strong knowledge of MS Office Suite; Word Excel PowerPoint etc.
Experience in government contracting encompassing budget and financial work management personnel management reviewing Statement of Work (SOW) understanding the projects (records proposals subject matter experts planning factors and/or training) and the direct impact they have on the operations and missions of our customers.
Excellent organizational and time-management skills
Effective use of interpersonal skills and ability to work independently.