Administrative Assistant - St. PJ's Children's Home

Mission: The Mission of St. PJs Childrens Home is to be a safe and loving refuge for children in crisis and to accompany them on their journey to healing and wholeness breaking the cycle of abuse and neglect one child at a time.

Summary:

Provide administrative support to executive staff (VP of Programs and Executive Assistant). Attend meetings as requested take notes organize and assist with meeting minutes. Also provide administrative support to other departments as deemed necessary. Must be willing to maintain flexible schedule to meet program needs.

Position Responsibilities:

*Assist Vice Presidents with their calendars and meeting schedules.

*Coordinate communications including taking calls responding to emails and interfacing with clients and community members on behalf of the Vice Presidents.

*Assist Vice Presidents in creating reports spreadsheets infographics etc.

*Assist with incoming calls related to donation drives volunteering and special projects.

*Provide ordering and invoicing support to Vice Presidents.

*Make travel arrangements for Vice Presidents as needed.

Provide administrative support in preparation for and during Governing Committee meetings.

Assist in reserving campus venues.

Assist in maintaining agency documents and records for administration.

Every employee is required to take a solution-oriented approach in their interactions and undertakings as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.

Competencies

Competency Description

Adaptability Ability to adjust to changing conditions and remain committed to excellence

Communication Ability to effectively share information and ideas of various degree of difficulty and sensitivity through

different means of communication and to diverse audiences. (Verbal and/or written)

Critical Thinking Ability to actively and skillfully process and generate information and belief using a set of core skills

analysis evaluation inference deductive reasoning and inductive reasoning

Results Oriented Ability to remain focused on objectives of the organization / program and being able to meet or exceed

desired outcomes and deliverables

Thorough Ability to provide great care and attention to detail while meeting deadlines

Minimum Qualifications:

• Education
  • Associates degree preferred
• Experience
  • Minimum of 2 years experience as an Administrative Assistant or in an administrative support position reporting directly to senior management preferably with a nonprofit
  • Experience managing multiple calendars
• License and Credentials
  • Reliable transportation
  • Valid driver license

Minimum Knowledge and Skills:

Reporting and presentation skills

Time management skills

Travel logistics

Working knowledge of nonprofit boards and their structure

Knowledge of computer software including Microsoft Office

Must be detail oriented organized self-motivated work well independently and on a team

Must have good written and verbal skills

Must have good critical thinking and problem solving skills

Travel Requirements:

Travel requirements for the position includes 25% local and 0% overnight

t

Physical Requirements:

The position requires the following physical demands in the frequency noted.

C Constantly (2/3 or more of the time) O Occasionally (Up to 1/3 of the time)

F Frequently (From 1/3 to 2/3 of the time) R Rarely (less than on hour per week)

Physical Demands Frequency Physical Demands Frequency

Lifting up to 20 pounds O Reach above shoulder height O

Sitting C Reach below shoulder height O

Walking O Driving O

Running R Stooping O

Standing O Pushing O

Bending waist (forward or sideways) R Pulling O

Balancing R Talking F

Squatting R Hearing C

Climbing R Crawling R

Repetitive motions O Other:

Disclaimer:

This is not necessarily an exhaustive list of all responsibilities skills duties requirements efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g. emergencies changes in personnel workload etc.) ** This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position.**

Seton Home is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website at . You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview you will be contacted.