Assistant Staff Specialist - Property
Assistant Staff Specialist - Property
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Job Description
Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL Benefits Program
The Business Services Directorate (BSD) provides high-quality business services to support the Labs research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management which is a critical component to the Labs success. Led by the Chief Financial Officer Brookhavens Business Services Directorate includes the Budget Office Fiscal Services Division Procurement & Property Management Division Chief Financial Office and the Business Operations Offices. The Directorate manages a broad range of financial activities including the planning and implementation of the Labs fiscal matters and its approximately $800 million annual budget.
The mission of the Procurement and Property Management (PPM) Division is to provide support for purchasing services materials equipment and supplies for Brookhaven National Laboratory operations and programs. The Procurement and Property Management Division does the following:
Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership i.e. best value using best commercial practices.
Supports the Laboratorys socioeconomic programs by using reliable small small disadvantaged women-owned service- disabled veteran owned and HUB (historically underutilized business) Zone businesses.
Ensures that acquisitions are conducted in compliance with BSAs Prime Contract applicable statutes and regulations and in accordance with the highest ethics and standards.
Oversight of BNL Property Management Program to effectively track and account for BNL assigned Government Property.
PPM has an opening for an Assistant Staff Specialist position within the Property group. This individual will report to the Property Manager.
Essential Duties and Responsibilities:
Provide skilled administrative support to the Property Manager and property staff.
Generate purchase requisitions for materials and equipment to support operations.
Coordinate submit and track work orders.
Arrange and coordinate all travel including authorizations bookings and expense reports.
Generate edit and distribute documents and correspondence.
Coordinate and implement the retention and filing of electronic and manual records/documents.
Process all required documentation for Internal Departmental Equipment Transfers.
Process retirement reports for vehicle disposition cannibalization Waste Management and assets which no longer require tracking.
Generate and maintain Property Passes for the Procurement & Property Management Division.
Run various property queries in PeopleSoft Financials to maintain accurate property management records.
Review and reconcile the subcontractor government property master spreadsheet and participate in the property closeout process.
Review and reconcile the Property Management Daily Equipment Purchasing Review Report.
Review and distribute Master Property Records for new assets.
Serve in the role of Property Representative for the Procurement & Property Management Division.
Provide guidance and assistance to Property Representatives regarding policies and procedures within the Property Management System.
Serve as delegate to the Precious Metals Control Officer (PMCO).
Assist the Property Administrator in functions relating to Walkthrough Inspections Property Transfers Loan Agreements and Mission Movements. Serve as back up for these functions in their absence.
Position Requirements:
Bachelors Degree in a related business field or equivalent experience generally based on the basis of 2:1 (experience: college) years
Proficient in MS Office products (Word Outlook PowerPoint Excel) with knowledge of SharePoint or equivalent.
Familiarity with PeopleSoft Financials or similar applications.
Familiarity with DocuSign or similar applications.
Knowledge and experience in the use of Adobe Acrobat.
Be able to handle non-routine office matters.
Must be highly efficient well organized and have problem solving skills.
Excellent verbal and written communication skills.
Can work independently and prioritize workload.
Ability to identify and resolve problems within own area of responsibility.
Ability to identify organizational resources and seek assistance when needed.
Experienced in gathering and organizing information.
Ability to establish positive working relationships at all levels.
Operate in a team environment and remain flexible with assignments.
Handle multiple and parallel projects and independently prioritize work assignments.
Ability to obtain and retain Property Management Certifications.
Preferred Knowledge Skills and Abilities:
Formal Property Training/Certification.
Familiarity with PeopleSoft Financials.
Familiarity with SharePoint.
Familiarity with DocuSign.
Knowledge of Asset Management within the DOE complex.
Other Information:
A drivers license is required as well as the use of the employees private vehicle primarily on site.
Travel off site may be required for training.
Experience with Asset Management practices and principles.
This is an onsite position located in Upton NY
Compensation:
Brookhaven Laboratory is committed to providing fair equitable and competitive compensation. The full salary range for this position is $67250 - $97500 / year. Salary offers will be commensurate with the final candidates qualification education and experience and considered with the internal peer group.
Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory view more information at This is due to nationwide identification requirements for federal site access as required by the federalREAL ID Act. Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews.
About Us
Brookhaven National Laboratory () delivers discovery science and transformative technology to power and secure the nations future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries 37 R&D 100 Awards and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energys (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country learn more at BNL Opportunities for Veterans at Brookhaven National Laboratory.
Equal Opportunity/Affirmative Action Employer
Brookhaven Science Associates is an equal opportunity employer that values inclusion and diversity at our Lab. We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race color religion sex sexual orientation gender identity national origin age status as a veteran disability or any other federal state or local protected class. BSA takes affirmative action in support of its policy and to advance in employment individuals who are minorities women protected veterans and individuals with disabilities. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation. *VEVRAA Federal Contractor
BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: Experience:
Staff IC
Employment Type
Full-Time
Key Skills
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