Office Manager
Office Manager
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Job Description
Introduction
Make a Difference with DHSS
Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being fostering self-sufficiency and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.
We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.
For more information please visit today!
Summary Statement
Essential Functions
- Plans coordinates and directs office support activities to relieve an administrative/ technical superior of day-to-day administrative tasks.
- Analyzes and makes recommendations regarding operating practices and procedures to include personnel workflow cost reduction recordkeeping performance standards equipment and supply utilization to ensure smooth and efficient office operation. Implements new and revised procedures.
- Supervises directly or through subordinate lead personnel the agencies support staff; interviews job applicants and makes hiring recommendations; trains new employees; plans assigns and evaluates the work of subordinates; counsels and disciplines subordinate employees.
- Directs support services which include most of the following: fleet management forms/records management facilities management inventory contracting and purchasing equipment maintenance and repair mail distribution and messenger services office typing support and telephone coverage.
- May act as principal assistant to the superior in a variety of operational areas which may include: disseminating directives preparing required reports assisting in budget preparation and development by maintaining records and/or compiling data; performing special projects studies including needs assessments; obtaining organizing and drafting administrative material for public information or office use; acting as liaison with vendors state/federal representative the public etc.
- Performs related work as required.
Job Requirements
JOB REQUIREMENTS for Office Manager
Applicants must have education training and/or experience demonstrating competence in each of the following areas:
- Three years experience in coordinating administrative support operations tracking workflow and resolving problems providing guidance and consultation to management customers and others on administrative matters.
- Three years experience in conducting research from multiple sources analyzing data collected and preparing reports letters and administrative documents.
- One year experience in using an automated information system to enter update modify delete retrieve/inquire and report on data.
- One year experience in using standard computer software programs for word processing spreadsheets or databases.
- Knowledge of staff supervision acquired through course work academic training training provided through an employer or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning assigning reviewing and evaluating the work of others; OR supervising through subordinate supervisors a group of professional technical and clerical employees.
Additional Posting Information
This is a Casual/Seasonal position which is a non-pension eligible position without healthcare and/or other benefits.
Conditions of Hire
Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to ourJob Seeker Resources.
DHSS does not provide employment-based sponsorship.
This position is a classification organized under an exclusive bargaining representative (labor organization) that has been elected by employees as their representative for collective bargaining and other applicableterms and conditions of employment in accordance with Title 29 Chapter 59 and Title 19 Chapter 13 and 16. This position is covered by a collective bargaining agreement based on its individual terms.
Selection Process
The application and supplemental questionnaire are evaluated based upon a rating of your education training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment job title and job duties. For education and training list name of educational provider training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment education and training history as it relates to the job requirements.
Once you have submitted your application on-line all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab .
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling or by visiting . You may also call or email for additional applicant services support.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.
Required Experience:
IC
Employment Type
Gig
