Program Coordinator, Medical Education
Program Coordinator, Medical Education
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$ 37400 - 93600
1 Vacancy
Job Description
Program Coordinator Medical Education
Position Overview
MedForce an IQVIA business provides best-in-class medical communication services to help life sciences companies connect with HCPs and improve lives. Our services span the entire product life cycle for our clients in the pharmaceutical and medical device industry.
This position is responsible for coordinating all aspects of multiple medical education programs that require full-service planning from inception to completion. The Program Coordinator works with the client speaker and vendors to ensure that programs being planned are executed accurately timely and compliantly.
A Program Coordinator is responsible for program execution inclusive but not limited to: sales force communication speaker communications and scheduling speaker travel arrangements as needed (air hotel and ground) venue sourcing and negotiating/contracting audio visual negotiating/contracting invitation development attendee recruitment/confirmation learning material distribution speaker expense administration and post program material collection. To be successful in this role It is preferred that coordinators have previous meeting coordination experience preferably in the pharmaceutical industry.
Responsibilities include but are not limited to:
Program Planning:
- Servicing Health Care Providers (HCPs) with logistical updates event coordination travel arrangements & post-event expense reimbursement.
- Adhere to state guidelines & regulations in PhRMA.
- Adhere to specific client budgetary guidelines.
- Aid in attendee recruitment efforts.
- Ensure overall logistical coordination throughout lifecycle of meeting.
- Daily communication and management of all parties involved in meeting execution.
- Source negotiate and contract with approved and compliant venues and caterers.
- Assist with post meeting event reconciliation.
- Provide food & beverage selections while ensuring programs stay within clients meal guidelines.
- Provide room set-up and AV requirements final headcount and payment(s) to venue.
- Ensure accuracy in work from initiation to completion.
- Onsite support to client(s) speaker and patient(s) ensuring program is executed successfully.
- Moderate virtual programs.
- Perform other job-related duties and tasks as assigned.
Qualifications & Software/Technology:
- Associates degree or equivalent education and/or work experience
- Previous meeting planning experience preferably in the pharmaceutical industry
- Must possess professional demeanor while working remotely and exhibit superior customer service
- Ability to consistently prioritize and multi-task while working under tight deadlines while functioning independently and as part of a team
- Ability to compare contrast and quality check work with exceptional attention to detail and organizational skills
- Strong negotiating and budget management skills
- Able to maintain composure under high pressure situations
- Excellent communication (verbal and written) and interpersonal skills
- Proficiency in MS-Office Word Excel Outlook PowerPoint and Teams
- Knowledge of PhRMA guidelines The Sunshine Act and state & federal regulated compliancy guidelines.
Travel Requirements:
- Possibility of travel 1-3 times a year (including weekends).
Candidates applying to this remote position must reside in the country where the position is posted.
IQVIA is a leading global provider of clinical research services commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at
IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status as a protected veteran or any other status protected by applicable law. potential base pay range for this role when annualized is $37400.00 - $93600.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge skills education and experience; location; and/or schedule (full or part-time). Dependent on the position offered incentive plans bonuses and/or other forms of compensation may be offered in addition to a range of health and welfare and/or other benefits.
Required Experience:
IC
Employment Type
Full-Time
