Temp Private PA to UHNW family (1 month: July)

Hours: Full-time 24/7

Location: Mumbai plus global travel

Salary: Dependent upon experience

Start Date: ASAP

Interviewing: ASAP

Responsibilities include but not limited to:

• Providing full management of the Principals schedule ensuring everything is run calmly and smoothly so the Principal is relieved of stress or strain of any projects
• Handling heavy and extensive diary and coordination of activities to ensure appointment schedule is realistic appointments are confirmed and met
• Internally coordinating and liaising between different departments to action projects / events
• Proactively ensure that the Principal is fully prepared for key external/internal meetings and liaise with contacts and greet guests
• Gatekeeper communicate daily in a detailed and organized fashion acting as the central point of communication between family office and household staff VIP / A-list contacts family members and other private contacts
• Management of all correspondence proactively managing and monitoring the Principals inbox flagging urgent items and drafting responses where appropriate
• Manage private administration liaising with advisors as necessary
• Take meetings in the Principals absence
• Prepare the Principal before press events and interviews
• Managing projects as needed and carry out all necessary research and follow up
• Manage the organization of complex and evolving travel itineraries for the Principal and her family (private flights hotels drivers security chefs etc)
• Travel wherever needed with or without the Principal and assist in arranging all need
• Organize Principals social diary; events dinners large gatherings and special occasions

• Liaison with all external service providers such as therapists stylists beauticians medical etc arranging appointments at all residences hotels etc

Candidates must be / have:

• At least 5yrs experience working at this level
• Able to relocate to Mumbai and free to travel at short notice
• Proven experience of working at an incredibly fast pace flexible with hours and able to cope with frequent last-minute change of plans and conflicting demands
• Well educated with strong Business acumen
• Strong time-management abilities; deadline-driven with a keen sense of urgency
• Assertive and confident to direct the Principal as necessary
• Able to adapt to different working hours / time zones
• Highly organised with exceptional attention to detail providing high standards
• Excellent communication skills
• Exceptional administrative skills
• Quick thinking with initiative
• Detail orientated and meticulous
• Discretion and confidentiality are key to the role
• Professional in your appearance and manner
• Confident and efficient with a can-do attitude
• Enthusiastic proactive and attentive
• Able to build and maintain strong relationships at all levels
• Tech savvy with strong Microsoft Office and other IT skills
• Team player collaborative with high level of emotional intelligence

IMPORTANT

We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible please note the following instructions when responding:

• Detail your relevant experience in acover letterand include this on anup to date CV
• Quote yourrequired salary
• Let us know youravailabilityfor interview and when you could start
• If you can forwardreferencesto us these can only strengthen your application

The more information you can give us the more we can demonstrate to the client that you areexactlywhat they are looking for andsend your CV on quickly.

Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.

Send your information to:

It is SORTEDs policy as a matter of courtesy to respond to all applications within five working days. However because of the volume of applications we are sometimes unable to respond to individual candidates. If we have not contacted you within five working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.