Administrative Assistant
Administrative Assistant
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Job Description
Position Summary
Austin Texas Hybrid
The position is responsible for providing administrative and projects support to different departments under Thales CDI in Austin TX. This includes but not limited to project coordination calendar and meeting management travel arrangements expense reports creating and tracking purchase orders.
As an administrative assistant the ability to work on multiple diverse projects and tasks. The role requires working both independently collaboratively & effectively with multiple stakeholders.
Key Areas of Responsibility
Administrative support including calendaring and meeting arrangements travel coordination data processing expense report meeting management and ordering catering for meetings as requested.
Support the Social committee helping with the organization of office events keep the calendar and office announcements up to date.
Create & track purchase requisitions using Oracle iExpense.
Backup the front office receptionist when needed: Greet register visitors issue and track visitor badges.
Assist with the coordination and execution of special projects and initiatives assigned by the Chief of Staff.
Minimum Qualifications
Associates degree; or equivalent work experience.
1 to 3 years of experience in an admin/receptionist role in a business environment
Proficient in Microsoft Office applications including Outlook Word PowerPoint Excel and SharePoint.
Ability to work independently.
Excellent organizations skills and attention to detail.
Previous experience using Oracle.
Previous experience making travel arrangements.
Physical Demands
Prolonged periods of working on a computer and sitting at a desk.
Must be able to lift at least 20 pounds at a time.
Special Position Requirements
Schedule: 8:30am to 5:30pm Monday through Friday
Why Join Us
Say HI and learn more about working at Thales click here.
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This position will require successfully completing a post-offer background check. Qualified candidates with a criminal history will be considered and are not automatically disqualified consistent with federal law state law and local ordinances.We are an equal opportunity employer including disability and veteran status. All qualified applicants will receive consideration for employment without regard to sex race color religion national origin disability protected Veteran status age or any other characteristic protected by law.
If you need an accommodation or assistance in order to apply for a position with Thales please contact us at .
The reference Total Target Compensation(TTC) market range for this position inclusive of annual base salary and the variable compensation target is between
Total Target Cash (TTC): 43950.00 - 62622.00 - 82494.00 USD AnnualThis reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including but not limited to the employees career path history competencies skills and performance as well as the companys annual salary budget the customers program requirements and the companys internal equity. Thales may offer additional benefits and other compensation depending on circumstances not related to an applicants status protected by local state or federal law.
(For Internal candidate if you need more information please reach out to your HR Shared Service 1st Point)
Thales provides an extensive benefits program for all full-time employees working 30 or more hours per week and their eligible dependents including the following:
Elective Health Dental Vision FSA/HSA Voluntary Life and AD&D Whole Group Life w/LTC Critical Illness Hospital Indemnity Accident Insurance Legal Plan Identity Theft and Pet Insurance
Retirement Savings Plan after 30 days of employment with a company contribution and a match and with no vesting period
Company paid holidays and Paid Time Off
Company provided Life Insurance AD&D Disability Employee Assistance Plan and Well-being Program
Employment Type
Full-Time
