Office Support Staff
Office Support Staff
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Details
Description
SUMMARY:
The office support staff will carry out the coordination of routine activities within the office area. The office support staff reports to the administrative/professional staff person who is responsible for the office operation. Individuals must possess motor skills and hand/eye coordination for data entry and utilization of application software for a microcomputer.
SUPERVISORY RESPONSIBILITIES:
- None
DUTIES AND RESPONSIBILITIES:
1. Carries out routine responsibilities which involve communication skills such as answering the telephone taking and relaying messages etc.
2. Assists with the workflow of the office so that all facets of the position work together smoothly.
3. Performs technical work related to the position to include routine processing of materials for annual meetings and functions.
4. Assists with outgoing mail.
5. Makes office copies prepares for mailing files office copies.
6. Operates the office machines and computer programs in the office with accuracy and speed.
7. Composes replies to correspondences of a general nature.
8. Performs detailed office work such as word processing filing and record keeping.
9. Maintains a filing system for correspondence etc.
10. Keeps up to date and knowledgeable about changes in-office procedures letter/memo format and information management.
11. Performs a wide array of duties which might include multiple job titles to include but not limited to clerk cashier proctor data entry office assistant records manager and a multitude of unclassified positions.
12. Performs other duties as assigned.
Qualifications
MINIMUM JOB REQUIREMENTS:
- High School Diploma
- Two (2) years of office work experience;
PREFERRED JOB REQUIREMENTS:
- Associate in Arts or Associate in Applied Science Degree
- Three (3) or more full-time years experience as an office secretary
KNOWLEDGE SKILLS AND ABILITIES JOB REQUIREMENTS:
- Knowledge: Proficiency with Microsoft Office Products; Bookkeeping experience.
- Skills: Organizational skills; Written and oral communication skills; Interpersonal skills
ENVIRONMENT AND DEMANDS:
- Work Environment - The work environment is an office setting.
- Physical Demands - While performing the duties of this Job the employee is regularly required to sit; use hands to finger handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance and stoop kneel crouch or crawl. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.
JOB ANNOUNCEMENT CLOSING INFORMATION:
- This job announcement is scheduled to close on5/24/2024.
- It may close at any time if it is still open after the date listed above.
- Please complete your application with this information in mind.
DOCUMENTS NEEDED TO APPLY:
- Resume
- Cover Letter
- Unofficial Transcript(s)
- Three (3) Reference Letters
CONTACT INFORMATION:
- Please direct questions concerning this job announcement to:
- Geanell Adams EdD
- Dean of Workforce Education
- 601.643.8715
Employment Type
Full-Time
